The following preparatory documents will be published:

• Report by the Director of BDT on the Bureau's activities, including those relating to the preparation of WTDC-10
• Report by the Telecommunication Development Advisory Group (TDAG)
• Report on the regional preparatory meetings for WTDC-10
• Reports by the Study Group Chairmen
• Report on the state of telecommunication development in the world
• Proposals and contributions by Member States and ITU-D Sector Members to the World Telecommunication Development Conference (WTDC-10)

In compliance with Council Resolution 1141 and Resolution 154 (PP-06), work of WTDC-10 will be conducted in as a paperless manner as possible.

Each participant will receive along with his/her badge, a memory (USB) key that will contain all documents available by 1 May 2010. As long as the key remains plugged into the laptop to access the WTDC-10 website, the key will automatically synchronize the ITU FTP document server to allow participants to have at hand at any time all published documents of the Conference in any of the six official ITU languages that are available.

Each delegation and participating entity will receive one set of documents (print version).

Documents will available on the WTDC-10 website at
http://www.itu.int/ITU D/conferences/wtdc/alldocuments.html

Participants are therefore requested to bring their laptops. For those with no laptop, a cybercafé will be available to download and print documents, as required, on a self-service basis.

Deadline for the submission of proposals

Owing to the limited duration of WTDC-10 and the time constraints imposed by the need for translation into six languages, proposals to the work of the Conference should reach the secretariat as soon as possible. It will not be possible to guarantee, on time for the Conference, the translation of proposals submitted after the deadline of 26 February 2010, i.e. three months prior to the opening of WTDC-10.

Processing of proposals prior to the Conference

In order to consolidate the various proposals submitted in a way that lends itself to the elaboration of a solid, cohesive and powerful package consisting of inter-related and mutually reinforcing components, a template has been developed and can be found at
http://www.itu.int/ITU D/conferences/wtdc/documents/template.html.

In addition to providing a common approach to submit proposals, the template will also provide a fast-track to the processing of the input documents by reducing the reformatting of the proposals/contributions.
Proposals not submitted on this template may therefore result in delays in their processing and posting.

In accordance with N°. 42 of the General Rules of Conferences, Assemblies and Meetings of the Union, documents containing more than one proposal should be submitted with a number to identify each proposal along with the topic of the proposal. The secretariat will annotate each proposal with index numbers composed as follows:

ABC/25/3

where ABC is the symbol of the country that is the author of the proposal, 25 is the number of the document in which the proposal will be published and 3 is the serial number of the proposal within that document. The three-letter code and document number will be included by the Secretariat. However, the numbering of each proposal will be assigned by the online system when submitting each proposal.

On the basis of the proposals and contributions received by the deadline, BDT will allocate the documents based on the topics identified by the submitting administration in order to facilitate the discussions at WTDC-10.

Processing of proposals during the Conference

Owing to the limited duration of the Conference, substantive debate should take precedence over the systematic presentation of individual proposals. For ease of referencing during the discussions, the secretariat will prepare a temporary document listing all the proposals and contributions with cross-references to the different items on the agenda. Member States are strongly encouraged not to submit new proposals during the Conference.

Length limit for the submission of proposals

In accordance with Resolution 1 of WTDC-06, a proposal should not exceed five (5) pages, and should be submitted to the Director of the Telecommunication Development Bureau.

In the case of a more detailed proposal that significantly exceeds the length limit, an executive summary should be submitted. Only the executive summary will be translated if submitted within the time limit. The detailed version of the proposal will only be available online and in the original language.