Annex 4
Organizational arrangements

The Secretary-General, after consulting the Director of BDT, sends an invitation to the administration of each Member State, to the ITU-D Sector Members, to the organizations and institutions referred to in the relevant provisions of Article 25 of the ITU Convention as well as to Palestine in accordance with Resolution 99 (Rev. Antalya, 2006).

Member State delegations attending world telecommunication development conferences do not need to present credentials. However, the Director of BDT must be informed about the intention to send a delegation, with the names and functions of all delegation members (N°. 339 of the ITU Convention).

To ensure that the necessary arrangements can be made in a timely fashion, Member States and Sector Members wishing to participate in the World Telecommunication Development Conference and organizations, agencies and other entities that are eligible to attend as observers under Article 25 of the ITU Convention or Resolution 99 (Rev. Antalya, 2006) are requested to pre-register, starting on 15 January 2010.

Pre-registration will be carried out exclusively online through focal points designated by each administration and entity entitled to participate in the Conference.

Pre-registration will start on 15 January 2010 and will be carried out exclusively online through focal points designated by each administration and entity entitled to participate in the Conference. Onsite registration will start as from 20 May 2010.

The role of Focal points is to handle registration formalities for their respective organizations and entities. The list of Focal Points can be accessed, using a TIES log-in, at this address.

The World Telecommunication Development Conference will set up committees to conduct its work. The draft structure of the Conference is to be found in Annex 2, along with suggested terms of reference for the committees and for the Working Group of the Plenary.

The following preparatory documents will be published:

·         Report by the Director of BDT on the Bureau's activities, including those relating to the preparation of WTDC-10

·         Report by the Telecommunication Development Advisory Group (TDAG)

·         Report on the regional preparatory meetings for WTDC-10

·         Reports by the Study Group chairmen

·         Report on the state of telecommunication development in the world

·         Proposals and contributions by Member States and ITU-D Sector Members to the World Telecommunication Development Conference (WTDC-10)

In compliance with Council Resolution 1141 and Resolution 154 (PP-06), work of WTDC-10 will be conducted in as a paperless manner as possible. Each participant will receive along with his/her badge, a memory (USB) key that will contain all documents available by 1 May 2010. As long as the key remains plugged into the laptop to access the WTDC-10 website, the key will automatically synchronize the ITU FTP document server to allow participants to have at hand at any time all published documents of the Conference in any of the six ITU languages that are available. Each delegation and participating entity will receive one set of documents (print version).

Documents will available on the WTDC-10 website at www.itu.int/ITU-D/conferences/wtdc/alldocuments.html

Participants are therefore requested to bring their laptops. For those with no laptop, a cybercafé will be available to download and print documents, as required, on a self-service basis.

The opening ceremony will take place on 24 May 2010. It will be preceded by a meeting of Heads of Delegation.