Member States and other Conference participants
intending to host social events during the Conference are reminded
that the ITU Protocol Service maintains and monitors a calendar
of such events. During the Conference, the ITU Protocol Service
will be located in HICC, Office 107 (first floor).
The main purpose of maintaining this calendar of events is to
inform Member States and other Conference participants planning
to hold social events of possible scheduling conflicts. The Protocol
Service will seek to assist, to the extent possible, in identifying
alternative times and date. It is, therefore, strongly advised that
organizers of social events first liaise and coordinate with the
Protocol Service before proceeding with final arrangements for the
date and time of a proposed social event. The Protocol Service serves
solely as a go-between to suggest possible slots based on its updated
list of events and provides information on overlaps.
The ITU Protocol Service ensures that distribution of invitations
is done properly. The Conference Department will place such invitations
in the pigeonholes of participants. It is recommended that organizers
properly label their invitation envelopes. Except for these services,
the ITU shall not take responsibility for logistical or other arrangements
of social events. These are strictly the responsibility of the organizer
of each event.
Please note that invitation cards and other materials distributed
during the Conference for social events should not bear any ITU
logo or any conspicuous reference and signs that may suggest or
even infer ITU’s endorsement of the event.
It is reminded that the list of social events maintained by the
Protocol Service is an internal confidential working document and
is not meant for general distribution.
For all matters regarding social events during the Conference,
please send all inquiries to
protocol.service@itu.int
or telephone +41 22 730 59 27, Fax +41 22 730 58 17).
In order to register for a social event, please fill in the
Social Event Form
and return to the ITU Protocol Service. Please note that information
contained in this form is for coordination and protocol purposes
only.
If you need help for logistics on-site, please contact:
Mr. Gaurav Sood
Kuoni Destination Management
Tel No. +91 124 456 3152
Mobile: +91 981 060 6992
E-mail: gaurav.sood@in.kuoni.com
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