INTERNATIONAL
TELECOMMUNICATION UNION
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COUNCIL
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Document
C2002/EP/2-E
5
February 2002
Original:
English
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GENEVA
SESSION
2002
(22 APRIL - 3 MAY)
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Director,
Radiocommunication Bureau
DRAFT
ITU-R OPERATIONAL PLAN
FOR 2002-2003
CONTENTS
Page
Part 1:
Synthesis..
6
1
Introduction...
6
2
Structure and presentation
of the 2002-2003 operational plan...
6
3
Summary...
8
3.4
Resources allocation for 2000-2001...
10
3.5
Application of cost recovery for 2001 and 2002-2003...
11
3.6
Proposed efficiency measures..
13
4
World Radiocommunication
Conference...
14
4.1
Description of the activity...
14
4.2
Major outputs/outcomes..
14
4.3
Resources allocation...
15
4.4
Expected accomplishments and performance indicator for 2002-2003...
15
4.5
Realized accomplishments and measurement indicator for 2001...
16
5
Radiocommunication Assembly...
16
5.1
Description of the activity...
16
5.2
Major outputs/outcomes..
16
5.3
Resources allocation...
16
5.4
Expected accomplishments and performance indicator for 2002-2003...
16
5.5
Realized accomplishments and measurement indicator for 2001...
17
6
Regional Radiocommunication
Conference, RRC-04/05...
17
6.1
Description of the activity...
17
6.2
Major outputs/outcomes..
17
6.3
Resources allocation...
17
6.4
Expected accomplishments and performance indicator for 2002-2003...
18
6.5
Realized accomplishments and measurement indicator for 2001...
18
7
Radio Regulations Board...
18
7.1
Description of the
activity...
18
7.2
Major outputs/outcomes..
19
7.3
Resources allocation...
19
7.4
Expected accomplishments and performance indicator for 2002-2003...
19
7.5
Realized accomplishments and measurement indicator for 2001...
19
8
Radiocommunication Advisory
Group...
19
8.1
Description of the
activity...
19
8.2
Major outputs/outcomes..
20
8.3
Resources allocation...
20
8.4
Expected accomplishments and performance indicator for 2002-2003...
20
8.5
Realized accomplishments and measurement indicator for 2001...
21
9
Study Group meetings..
21
9.1
Description of the activity...
21
9.1.1
Resources allocation...21
9.1.2
Expected accomplishments and performance indicator for 2002-2003...
22
9.1.3
Realized accomplishments and measurement indicator for 2001...
22
9.2
Regular activities of
study groups..
23
9.3
Special Committee on Regulatory/Procedural matters..
26
9.4
Support to Conference Preparatory Meeting (CPM)..
26
9.5
Support for CVC meetings in 2002 and 2003...
27
10
Seminars..
27
10.1
Description of the
activity...
27
10.2
Major outputs/outcomes..
27
10.3
Resources allocation...
28
10.4
Expected accomplishments and performance indicator for 2002-2003...
28
10.5
Realized accomplishments and measurement indicator for 2001...
28
11
Publications..
28
11.1
Policies and orientations
for 2002-2003...
28
11.2
Description
of the activity...
29
11.3
Resources allocation...
30
11.4
Expected accomplishments and performance indicator for 2002-2003...
30
11.5
Realized accomplishments and measurement indicator for 2001...
30
12
Activities related to space
services..
31
12.1
Processing of space notices..
31
12.1.1
Description of the activity...
31
12.1.2
Resources allocation...
31
12.1.3
Major outputs/outcomes...
31
12.1.4
Expected accomplishments and performance indicator for 2002-2003...
32
12.1.5
Realized accomplishments and measurement indicator for 2001...
32
12.1.6
Advance publication of information pertaining to satellite networks
(API)....
33
12.1.7
Coordination requests pertaining to satellite networks in
non-planned
bands..
34
12.1.8
Notifications for
recording in the Master Register....
36
12.1.9
Processing of submissions received by the bureau under
Appendices 30 and 30A.....
37
12.1.10
Processing of submissions received by the Bureau under Appendix 30B....
39
12.1.11
Implementation of Resolution 53 (Rev.WRC-2000): Compatibility
between
the new Plans and other services and with the Region 2 Plans..
40
12.2
Other Space Activities..
41
12.2.1
Due diligence...
41
12.2.2
Publications....
41
12.2.3
Space network list....
41
12.2.4
BR space Web page.
41
12.2.5
Support given to Informatics, Administration and Publications
Department
from Space Services Department for software development.
41
13
Activities related to
terrestrial services.
41
13.1
Description of the activities..
41
13.2
Resources allocation....
42
13.3
Details concerning various groups of terrestrial related activities..
42
13.3.1
Coordination requests pertaining to terrestrial services.
42
13.3.1.1
Description of the activity..
42
13.3.1.2
Major output/outcomes.
42
13.3.1.3
Expected accomplishments and performance indicator for 2002-2003.
42
13.3.1.4
Realized accomplishments and measurement indicator for 2001.
43
13.3.2
Plan modification procedures for terrestrial services.
43
13.3.2.1
Description of the activity.
43
13.3.2.2
Major output/outcomes.
43
13.3.2.3
Expected accomplishments and performance indicator for 2002-2003.
44
13.3.2.4
Realized accomplishments and measurement indicator for 2001.
45
13.3.3
Processing of submissions to HF broadcasting (Article 12 of the RR).
46
13.3.3.1
Description of the activity.
46
13.3.3.2
Major output/outcomes..
46
13.3.3.3
Expected accomplishments and performance indicator for 2002-2003.
46
13.3.3.4
Realized accomplishments and measurement indicator for 2001...
46
13.3.4
Notification, examination and recording procedures pertaining to
terrestrial services (Article 11 of the Radio Regulations)..
46
13.3.4.1
Description of the activity...
46
13.3.4.2
Major output/outcomes..
47
13.3.4.3
Expected accomplishments and performance indicator for 2002-2003.
..47
13.3.4.4
Realized accomplishments and measurement indicator for 2001...
48
13.3.5
Other regulatory procedures, including assistance in the
application of the regulatory procedures
49
13.3.5.1
Description of the activity....
49
13.3.5.2
Major output/outcomes.....
49
13.3.5.3
Expected accomplishments and performance indicator for 2002-2003.....
50
13.3.5.4
Realized accomplishments and measurement indicator for 2001..
50
13.3.6
Application of administrative and operational procedures.
51
13.3.6.1
Description of the activity.....
51
13.3.6.2
Major output/outcomes...
51
13.3.6.3
Expected accomplishments and performance indicator for 2002-2003...
51
13.3.6.4
Realized accomplishments and measurement indicator for 2001.....
52
14
Other ITU-R activities.....
52
14.1
Resources allocation.....
52
14.2
Assistance to Members.....
52
14.3
Cooperation with ITU-D....
52
14.4
Cooperation with ITU-T....
53
14.5
Cooperation with international and regional organizations...
54
14.6
Regional presence and WRC-03 preparation....
55
15
Computer support and
software development......
55
15.1
Resources allocation.....
56
15.2
Space related software development....
56
15.2.1
General description.....
56
15.2.2
Major outputs/outcomes for 2002-2003....
56
15.2.3
Expected accomplishments for 2002-2003...
56
15.2.4
Realized accomplishments in 2001....
59
15.3
Terrestrial related software development....
60
15.3.1
General description....
60
15.3.2
Expected achievements for 2002-2003....
60
15.3.3
Realized accomplishments in 2001....
61
16
Concluding remarks by the
Director of the Radiocommunication Bureau......
61
ANNEXES
Annex 1-A
ITU-R 2002-2003 approved Budget..........................
62
Annex 1-B....................................................
63
Annex 2
Planned volumes and costs of the documentation for 2002-2003..................
64
Annex 3
Glossary and explanations of the relevant terms.......................................................................
65
1.1
This two-year operational plan paves a new road in the operational
planning processes of the Radiocommunication Sector. In order to respond
to the member's expectations as expressed in the Minneapolis
Plenipotentiary Conference Resolution 72 for an improved linkage between
the strategic, financial and operational planning, this operational plan
addresses the complete 2002‑2003 budgetary period. It also, through
a restructured presentation, provides a clear linkage with the budget
structure as well as with the activities defined in it.
1.2
As for the previous operational plans, this biennial plan sets out
expected achievements to be attained in the period, 2002-2003, but it also
describes the accomplished achievements of the past period, i.e. 2001.
These achievements will be obtained by implementing a certain number of
activities to deliver, products and services in the Radiocommunication
Bureau (BR) which fall into two categories: recurrent ongoing work and
special projects or studies having a fixed duration.
1.3
The 2002-2003 operational plan reflects a significant overhaul of
planning processes and presentation.
In order to respond to members' demands concerning the visibility
and transparency of the activities as well as of the use of the Union's
resources, the operational plan presentation has been refined to be
oriented towards activities, products and services.
1.4
This document will also better assist in achieving an effective
management of the Bureau's limited resources. The work to be carried out
in the various units of BR will be assessed by means of quarterly reports
in which the situation at the end of each quarter is compared to the
results to be achieved. This assessment is facilitated by key performance
indicators that will focus on members' needs taking into consideration, on
the one hand, the workload placed on the BR, and on the other hand, the
resources available as proposed by the Secretary-General and decided by
the ITU Council.
2.1
This operational plan focuses primarily on the activities, products
and services of the Radiocommunication Bureau. As already mentioned in
point 1.2 above, the requirement for these products and services is
generated by recurrent (regular) activities or by special projects or
studies within defined timeframe. The presentation is customer (members)
oriented and seeks to improve the BR's efficiency in providing the quality
of service required by all members. The ITU-R operational plan is not
structured along the lines of the ITU-R organization chart. Rather, ITU-R
key activities, products and services are organized according to the
activity structure as approved in the 2002-2003 budget.
2.2
The structure of the draft operational plan for 2002-2003 is
activity/product/services oriented. It will also include the description
of the major objectives and their principal expected accomplishments. In
order to provide a better linkage between the financial and operational
plans, this plan will be based on the resources level and structure as set
in the 2002-2003 budget.
2.3
The key "actions" foreseen in this period, such as
efficiency measures, new activities/products/services, discontinued or
de-emphasized activities/products/services, foremost programme variations
such as new activity as compared to the former period, major management
orientations, are also indicated.
2.4
The 2002-2003 operational plan is supplemented by the elements of
the performance report for the year 2001. This report, which previously
was contained in a separate document, is merged into the present document.
2.5
The financial objective for this operational plan has been set so
as, in principle, to remain within the approved appropriations for the
2002-2003 period. Nonetheless, it is to be noted that the appropriations
dedicated to the ITU-R Sector for this forthcoming period have been
reduced to the greatest extent possible and do not include any provision
for eventual cost increase that may occur during the 2002-2003 time-frame.
As an example, the 2002-2003
budget was approved based on the conditions of employment prevailing as at
January 2001. Since then, the salary scales have increased for general
services as well as for professional and above category of staff. The
ITU-R, with its already limited level of resources, will not be able to
absorb these cost increases nor any further ones that may arise during the
years 2002-2003. Council Resolution 647 might be one of these measures
that had proven successful in the past years.
It might be appropriate that some
compensative and adaptive measures be implemented so as to guaranty the
level of resources allocated in the approved budget as well as the
complete implementation of the activities foreseen for this period.
2.6
This report is organized and structured as follows:
For each activity, the following information is provided:
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Description of the activity
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Major outputs or outcomes (products/services)
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Details of resources allocated to this activity
For each of the
output/outcomes, the following information is provided:
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Short description
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Expected accomplishment/result for 2002-2003
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Accomplishment/result realized in 2001
-
Performance indicator for 2002/2003
-
Performance measurement for 2001
-
Main changes (if any) compared with former years
For products
and services under cost recovery, the realized/projected cost recovery
level is provided.
Annex
1 to this report includes two financial tables that summarize the
financial budget of the Radiocommunication Sector for 2002-2003.
Annex
2 to this report sets forth details on the planned volume and cost of the
documentation for the 2002-2003 period.
Annex
3 to this report provides the definition of some of the principal terms
used in this operational plan.
3.1
The objectives of the Radiocommunication Sector for the years
2002-2003 will concentrate on the efficient use of its limited resources
in order to:
Continue to reduce the processing delays for space coordination
requests, Article 9 (9.30).
Pursue the reduction in the processing delays for requests under
Article 11.
Reduction of the processing delay for submissions received under
Appendices 30, 30A and 30B.
Implement further improvements to the processing of satellite
network filings (Decisions C99-483, C2001/Res. 1182).
Complete most of the processing software for the Fixed and Mobile
terrestrial services.
Reduce the backlog in certain terrestrial services to comply with
regulatory requirements.
Simplify the current fee schedule for the processing of space
notices.
Prepare for and manage the Radiocommunication Assembly (RA-03) and
the World Radiocommunication Conference (WRC-03).
Optimize and rationalize the use of resources in streamlining
processes and improving working methods to the extent possible.
The-post conference work arising from WRC-2000 will still have a
significant impact on the ITU-R resources in 2002-2003. Furthermore, the
WRC-03 and RRC-04 preparatory work will generate a notable pressure on the
ITU-R Study groups work programme. Therefore, the Bureau will continue to
place special emphasis on the support of Radiocommunication Study Groups
as well as on the Special Committee on Regulatory/Procedural matters and
on the Conference Preparatory Meetings.
3.2
The major realized achievements in 2001 were:
Completed preparation for a single type of special section for
coordination requests (CR/C) (as a result of WRC-95/97 to consolidate all
coordination procedures into one article of the Radio Regulations (Article
9) (to apply to networks received as from 1.1.1999); implementation of a
higher level of automation of the coordination request
regulatory/technical examination and publication; completion of the
examination of remaining Article 14 and Res. 533, resolves 5
procedures.
Examination of notifications submitted under Article 11 has been
partially automated.
Implementation of provisional arrangements for treatment of
submissions for some terrestrial services, where no operational tools are
implemented yet, with a view to minimizing the impact of the incomplete BR
software on administrations' rights.
Implementation of innovative approaches for dissemination of
information to memberships (e.g. introduction of combined publication
formats with improved search facilities, dissemination of electronic
version of the ship stations database, provision of additional information
through Internet, etc.).
A review of previously published Special Sections under resolves
3 of Res. 533 (Rev.WRC-2000) was completed resulting in 196 Special
Sections published together with corrigenda to cover some omissions
resulting from errors in applying MSPACE software.
Processing of 10 requests submitted under Sections I, IA, IB and II
of Article 6 of Appendix 30B and 3 requests for new allotments in Part A
of the Appendix 30B Plan for new Member States of the Union under Article
7 of Appendix 30B.
Participation in the work of ITU-R Working Party 6S and its SRG-10
and SRG-12, on issues related to the implementation of Recommendation
ITU-R BO.1293-1 (i.e. Appendix 30/30A EPM/OEPM reference situations -
MSPACE software application related matters) and to the studies requested
in Res. 540 (WRC-2000) (i.e. App30/30A sharing criteria - MSPACE &
GIBC software applications related matters).
Preparation of a substantial number of new or revised Rules of
Procedure to take account of the Final Acts of WRC-2000.
3.3
The proposed resources allocation among the planned activities for
2002-2003 is as indicated in the Table and the Chart below:
The figures indicated in the table
and chart below have been derived from both the time survey mentioned in
3.4 below as well as from the human resources distribution projected for
the 2002-2003 period.
The Radiocommunication Bureau
human resources allocation among the ITU-R activities, for the 2000-2001
period, has been estimated on the basis of a time survey conducted in
October 2001 concerning the January 2000 to September 2001 period. The
distribution among the ITU-R activities is reflected in the Table and
Chart Below:
During 2001, the Bureau started
publishing coordination requests received after 7/11/98 but these
publications are still not subject to cost recovery because their related
advance publication requests were received prior to this date. Only those
modifications to coordination requests whose number of pages exceed three
times the number of pages covered by the flat fee are chargeable.
The treatment of review of notices
under Res. 533 of WRC-97 and WRC-2000 has significantly delayed the
treatment of the regular filings for publications for additions or
modifications to the Plans and proposed new or modified assignments in the
Regions 1 and 3 Lists. As a result there has been no publication of any
filing for planned services subject to cost recovery.
The total invoices issued for 2001
(up to 1/11/2001) are as follows:
Advanced
publication:
17 invoices for a total of CHF 39 060
Coordination
request:
2 invoices for a total of CHF 50 000
Plans:
0 invoices
This "poor" financial
result as compared with the income projections made when establishing the
2000-2001 Budget is mainly due to:
The increase in the number of filings received during the period
from mid-1997 to mid‑1998 that postponed the treatment of billable
filings, as indicated in the Chart below.
The incidences of the WRC-2000 Decisions and Resolutions that
created a significant increased workload for the Bureau.
During Council 2001, some changes
to the methodology were adopted, which will enter into force in January
2002, including to charge for modifications in the same way as for an
original filing, and to invoice for the flat fee at the time of receipt of
a filing (upfront payment). With these changes, the estimated income for
2002/2003 will be as follows:
Total
estimate for 2002:
CHF 8.1 million
Total
estimate for 2003:
CHF 8.4 million
Assumptions for unplanned space
services:
An average of 50 coordination requests processed each month in 2002
and a target of some 80 per month by end 2003.
Average of 40 coordination requests received every month.
3% deduction due to free entitlement.
Furthermore, there are additional assumptions about average page
numbers, and the distribution of filings among the various categories.
Assumptions for planned space
services:
440 of the 503 filings currently in the backlog will be published
in 2002/2003 (88%).
190 new filings are expected to be received during the period of
2002/2003. Among them 80 filings related to Part B Special Sections and
Article 5 of Appendices 30 and 30A will be published.
These targets assume that new software packages are delivered and
tested on time and function correctly with the new SNS/SPS database.
TABLE
1
Estimation of cost recovery
income for 2002/2003
(based on the current fee schedule)
|
|
CHF
|
CATEGORY
|
TYPE
|
2002
|
2003
|
|
|
Publication
|
Upfront
|
Publication
|
Upfront
|
1
|
API
|
42
150
|
19
500
|
42
150
|
19
500
|
2
|
CR
|
790
452
|
1
859 760
|
1
828 800
|
1
859 760
|
3
|
CR
(No. 9.11A-GSO)
|
866
637
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1
701 000
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2
093 908
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1
701 000
|
4
|
CR
(No. 9.11A-non-GSO)
|
63
923
|
89
460
|
157
800
|
89
460
|
5
|
CR
(small)
|
185
|
37
170
|
22
940
|
37
170
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6
|
CR
(No. 9-21-non-GSO)
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0
|
0
|
0
|
0
|
7
|
BSS
PLAN (small)
|
80
000
|
0
|
16
000
|
0
|
8
|
BSS
PLAN
|
2
737 112
|
0
|
778
128
|
0
|
9
|
FSS
PLAN
|
59
400
|
0
|
69
300
|
0
|
|
|
|
|
|
|
|
Subtotal
|
4
639 858
|
3
687 390
|
5
009 026
|
3
687 390
|
|
Subtotal
per year
|
|
8
327 248
|
|
8
696 416
|
|
|
|
|
|
|
|
Deduct
for free entitlement
|
|
3%
|
|
3%
|
|
|
|
|
|
|
|
Total
per year
|
|
8
077 431
|
|
8
435 524
|
|
|
|
|
|
|
|
Total
for 2002/2003
|
|
|
|
16
512 954
|
The
Radiocommunication Bureau, while having already made significant and
creative efforts so as to maintain its resources level constant over the
former and current financial period, will strive to optimize its resources
through the implementation of the following measures:
-
Greater use of the ITU centralized support services, mainly in the
information and communication technology area.
-
In depth analysis of current work flows, processes, so as to
harmonize them and try to generate synergies.
While
not factored into this operational plan, certain suggestions that go
beyond the ITU-R Sector could yield greater efficiencies and should be
studied. For example, the
present process for the production of publications involves many different
services, entailing delays and the exchange of a great deal of
information, thus holding up the flow of the preparation and production of
publications. The involvement of all these services also generates
additional costs for the activities in question.
A redeployment of the
resources, currently in the General Secretariat centralized services,
necessary for the preparation of publications up to the "final
clearance for printing" stage in the originating units responsible,
could save both money and time. The aim should be to create a synergy by
allocating the resources responsible for the composition and proof-reading
of publications to the originating services in the respective Sectors.
This would improve communication among authors, editors and persons
responsible for composition and proof reading. The ITU centralized support
services would be solely responsible for production of publications on the
different media (paper, CD-ROM, online).
Such
a rationalization would also be in line with the need to decentralize the
General Secretariat's resources to the Sectors in order to allow them
greater flexibility in management, as currently considered in the Council
working group on reform.
As far as the various media and production levels are concerned, it
would be appropriate to apply a leaner production policy (printing as
needed) and to encourage the use of electronic media, mainly using the
Web.
THE
ACTIVITIES
A World Radiocommunication
Conference will be organized in 2003 for a duration of 4 weeks.
With respect to the WRC-03, the
Bureau will undertake the following activities related to the preparations
for WRC-2003:
-
Organize appropriate monitoring programmes and process the
monitoring observations in the HF bands (maritime mobile, aeronautical
mobile, broadcasting and other services), in response to Resolution 207
(Rev.WRC-2000) and 350 (WRC-2000), and bearing in mind the requirements
stipulated in Resolution 800 (WRC-2000).
-
Participate in the studies related to the advancement of new
modulation techniques, including digital techniques, capable of providing
an optimum balance between sound quality, bandwidth and circuit
reliability in the use of the HF bands allocated to the broadcasting
service, as well as in those studies that are related to the exhaustion of
the MMSI numbering resources and other issues related to GMDSS.
-
Participate in the studies, called for in various Resolutions from
WRC-2000, that are intended to develop criteria for sharing between the
terrestrial and various spaces services (e.g. studies identified in
Resolutions 716 (Rev.WRC-2000), 735 (WRC-2000)).
-
Pursuant to Resolution 72 (Rev.WRC-2000), participate in meetings
organized by various regional telecommunication organizations to assist in
detailed preparations and coordination between regions. The Bureau will
also assist, wherever possible within its resources, in organizing
regional information meetings.
-
Participate as required in the work of appropriate study groups and
their specific working parties to assist in studies identified in various
resolutions relating to the development of satellite-related services such
as in Resolution 74 (WRC-2000), Resolution 76 (WRC‑2000), Resolution
128 (Rev.WRC-2000), Resolution 136 (Rev.WRC-2000),
Resolution 137 (WRC-2000), Resolution 214 (Rev.WRC-2000), Resolution 221 (WRC‑2000),
Resolution 226 (WRC-2000) and Resolution 733 (WRC-2000).
-
Pursuant to Resolution 716 (Rev.WRC-2000), participate in studies
to develop and provide the necessary tools to assess the impact of
interference in coordinating mobile satellite services in specific bands.
-
Participate in relevant study groups in order to facilitate
technical studies in respect of sharing criteria specified in Appendices
30 and 30A as required by Resolution 540 (WRC‑2000) and Resolution
735 (WRC-2000).
-
Coordinate ITU preparations and, in cooperation with the host
administration, manage the proceedings of the Conference.
-
Assist the informal group, arrange regional preparatory meetings,
participate in regional meetings of the regional telecommunication
organizations.
Furthermore, the BR will prepare
the statutory reports that are required in this regard and will ensure
appropriate Bureau support.
The Bureau will also implement in
2003 those decisions of WRC-03 which require immediate application.
Human resources
|
Work/Months
|
In
% of the Bureau
|
G staff
|
61.2
|
2.68%
|
P and above staff
|
95.32
|
4.36%
|
Total
|
156.52
|
3.50%
|
Expected accomplishment
|
Performance indicator
|
WRC-03 will examine the 55
agenda items as defined in Council Resolution 1156 and, as
appropriate, produce recommendations, resolutions and amendments to
the Radio Regulations to be published in the WRC-03 Final Acts.
|
Timely preparation and
distribution of the statutory BR reports to WRC-03; timely
processing of the submissions from Member States, Sector Members and
other participants, including their posting on the web and on CD-Rom
format (in the original language) within 48 hours from the date of
receipt; efficient management of the proceedings of the Conference
and timely preparation of the definitive Final Acts of the
Conference and their distribution to the membership within 6 months
following the completion of the work of the Conference
|
Realized accomplishment
|
Measurement indicator
|
WRC-03 preparatory
meetings, e.g. APT, CEPT, CITEL
|
The participation of the
Bureau in preparatory meetings organized by the regional
organizations was highly appreciated.
|
A Radiocommunication Assembly will
be organized in 2003, the week preceding WRC-03, for a total duration of
five days.
RA-03 will:
Establish the study group work programme for the next period,
between the end of RA-03 and the beginning of the next assembly.
Revise as appropriate the working methods of ITU-R Study Groups,
CPM and the Special Committee on Regulatory/Procedural Matters.
Select the chairpersons of the study groups, SC, CCV, CPM and RAG.
Human resources
|
Work/Months
|
In
% of the Bureau
|
G staff
|
36.64
|
1.61%
|
P and above staff
|
16.08
|
0.73%
|
Total
|
52.72
|
1.18%
|
Expected accomplishment
|
Performance indicator
|
Study group work programme
Working methods of ITU-R
study groups
RA will also select the
chairpersons of the study groups, SC, CCV, CPM and RAG.
|
Timely preparation,
processing and distribution of documents, including on CD-Rom and
posting on the WEB. A provisional paper version of the new and
revised ITU-R resolutions will be produced and distributed before
the closure of RA-03.
|
Realized accomplishment
|
Measurement indicator
|
Not
Applicable
|
Not
Applicable
|
A Regional Radiocommunication
Conference concerning the introduction of digital broadcasting in the
VHF/UHF bands will be held in 2004 and 2005, and its first session is
scheduled for May 2004. As indicated in Council Resolution 1185, this
Conference is currently envisaged to revise the European Broadcasting
Agreement, Stockholm, 1961, in the frequency bands 174‑230 MHz and
470-862 MHz; however, the planning area might be eventually enlarged as a
result of the additional consultations in pursuance to Council Resolution
1180. The first session of the RRC is expected to produce a report to the
second session on the possible technical basis for the work of the second
session of the RRC, as well as on the elements related to the conduct of
planning exercises prior to the second session of the RRC.
The major part of the activities
will be conducted within the relevant Study Group of the ITU-R. In
addition to the standard support to the SG activities, the Bureau will
undertake the following activities:
Participate as required in the work of appropriate study groups and
their specific working parties to assist in studies called for in Council
Resolution 1185.
Participate in meetings organized by various regional
telecommunication organizations to assist in detailed preparations.
Participate in studies related to development of necessary planning
tools, with the assistance of the Planning project team and the
administrations.
Human resources
|
Work/Months
|
In
% of the Bureau
|
G staff
|
12
|
0.53%
|
P and above staff
|
26.16
|
1.20%
|
Total
|
38.16
|
0.85%
|
Expected accomplishment
|
Performance indicator
|
Conduct of studies with a
view to establishing the technical bases for the introduction of
digital broadcasting, including the development of planning
criteria, planning methods, network configurations, inter-service
and intra-service sharing and compatibility criteria for assessment
of the different sharing situations between digital broadcasting,
analogue broadcasting and other existing and planned services in the
VHF and UHF bands.
Conduct of studies related
to development of necessary planning tools, with the assistance of
the Planning project team and the administrations.
|
Efficient preparation for,
and participation in, the activities related to RRC that would
result in timely and efficient responsiveness to the requirements of
the membership.
|
Realized accomplishment
|
Measurement indicator
|
In the year 2001,
preparatory reports were submitted to RAG-2001 and to Council-2001,
with a view to highlighting some of the issues that were under
discussion, and which resulted in the convening of the RRC.
Appropriate highlights were presented to the conference preparatory
meetings of the concerned regional organizations.
Task Group 6/8 was
established to deal with the issues specific to the preparation for
the RRC.
|
The BR responded in a
timely manner to requirements of the membership, by contributing
appropriately to the agenda-setting process and to commencement of
the preparatory studies in a structured manner.
|
Pursuant to the provisions of the
ITU Constitution and Convention, seven meetings of the Radio Regulations
Board are envisaged during the 2002-2003 biennium, together with the
participation of the RRB members at WRC-03. The Radiocommunication Bureau
provides support for the RRB including preparation of documents for its
consideration, implementation of its decisions and support for the conduct
of its meetings. The tasks of the Board involve regular consideration of
any difficulties encountered by the Bureau in administering the provisions
of the Radio Regulations, any submissions to it by administrations, cases
of harmful interference referred to the RRB and regular maintenance of
Rules of Procedure. The activities in support of the Radio Regulations
Board are linked to § 35 of the ITU Strategic Plan (Resolution 71,
(Minneapolis, 1998)) and in particular to the following provision:
"To ensure that the Radio
Regulations Board carries out its functions, particularly those concerning
the application of the Radio Regulations, in a manner which maintains the
confidence of Member States".
In early 2002, a consolidated
volume of the Rules of Procedure will be published to incorporate the
outcome of a comprehensive review of the rules by the RRB to reflect the
WRC-2000 decisions, as well as the new numbering scheme implemented in the
2001 edition of the Radio Regulations. The RRB will continue the ongoing
review of the Rules of Procedure pursuant to Article S13.
Resources of the Bureau will
continue to be applied to preparation of further revisions of rules of
procedure and further improvements in Bureau processing and procedures,
e.g. pursuant to Council Resolution 1182. The extent of requirements for
new or modified Rules of Procedure also depends, in part, on the proposals
and requests for review from administrations as well as on the experience
of the Radiocommunication Bureau in applying the Regulations.
Human resources
|
Work/Months
|
In
% of the Bureau
|
G staff
|
14.4
|
0.63%
|
P and above staff
|
32.76
|
1.50%
|
Total
|
47.16
|
1.06%
|
Expected accomplishment
|
Performance indicator
|
The RRB is expected to deal
expeditiously with any matters referred to it by administrations and
to consider and approve, as appropriate, new or revised Rules of
Procedure according to relevant texts of the Radio Regulations in
force.
|
RRB will work within the
time periods for its various actions as specified in Articles S13
and S14 of the Radio Regulations.
|
Realized accomplishment
|
Measurement indicator
|
During 2001, the Board
completed all tasks under its charter including a significant
portion of a major revision of Rules of Procedure to recognize the
consequences of Decisions from WRC-2000.
|
Requests for review were
resolved at the first available meeting after receiving submissions
from Member states and the Board substantially followed the
established work programme for considering Rules of Procedure.
|
The
principal duties of the Radiocommunication Advisory Group (RAG) are,
inter alia, to review priorities, programmes, operations, financial
matters and strategies related to radiocommunication assemblies, study
groups and the preparation of radiocommunication conferences, and any
specific matters as directed by a conference of the Union, a
radiocommunication assembly or the Council. The RAG recommends measures to
foster cooperation and coordination with other standards bodies, with the
Telecommunication Standardization Sector, the Telecommunication
Development Sector and the General Secretariat.
In its advisory capacity, RAG's
activities are linked to § 35 of the ITU Strategic Plan (Resolution 71,
(Minneapolis, 1998)):
"To continue improving the
working methods and cost-effective operation of ITU-R in a flexible
organizational structure; to aim at more efficient and more clearly
defined roles of the RAG, radiocommunication assemblies and
radiocommunication conferences to ensure clear linkages between advisory,
decision-making and budgetary responsibilities as new and more efficient
working methods evolve; and to further develop the Sector's quality of
service and enhance its use of electronic document handling".
RAG will meet twice during the
2002-2003 biennium to review the priorities and strategies for ITU-R
activities for the forthcoming year, as well as to advise on the draft
Operational Plan for the biennium.
In addition, the RAG is expected
to continue with the consideration of the issues related to ITU reform,
the WRC/CPM process, the relationship of the RA and WRC, the study groups
structure in the light of the current convergence of radiocommunication
services, etc.
It is expected that the advice
provided by the RAG to the Director will contribute to enhance services to
Member States and Sector Members and to foster cooperation and
coordination with ITU-T and ITU-D Sectors, as well as with other bodies.
Human resources
|
Work/Months
|
In
% of the Bureau
|
G
staff
|
4.08
|
0.18%
|
P and above staff
|
13
|
0.59%
|
Total
|
17.08
|
0.38%
|
Expected accomplishment
|
Performance indicator
|
The Bureau will support the
work of RAG through the submission of appropriate reference
documents, as well as by providing administrative assistance.
|
Timely preparation and
distribution of the BR submissions, sufficiently in advance of the
concerned meeting; timely processing of the submissions from Member
States and Sector Members, including their posting on the web (in
the original language) within 48 hours; dissemination of the final
summary of the meeting within 30 days following the completion of
the meeting concerned; and timely implementation of the action items
as advised by RAG.
|
Realized accomplishment
|
Measurement indicator
|
The Bureau prepared the
necessary input to the Ninth RAG meeting (March, 2001). Appropriate
follow-up activities were initiated and carried out in response to
the conclusions from the RAG-2001 meeting (e.g., submission of
documents to WGR, to C-2001, etc).
|
The objectives set out the
Operational Plan for 2001 were achieved (timely preparation and
distribution of the BR submissions, timely processing of the
submissions from Member States and Sector Members, timely
dissemination of the final summary of the meeting, timely
implementation of the action items as advised by RAG).
|
In addition to the seven
radiocommunication study groups and the Coordination Committee for
Vocabulary (CCV), this activity includes the work of the Conference
Preparatory Meeting (CPM), the Special Committee on Regulatory/Procedural
Matters (SC) and the Chairmen and Vice-Chairmen meetings (CVC).
The duties of ITU-R study groups
are set out in Article 11 of the Convention, in particular Nos. 149 and
149A. The ITU-R study group work programme for the period between RA-2000
and RA-03 is given in Resolution ITU-R 5-3.
The ITU-R meeting schedule for
2002 and 2003 will be defined and updated by the ITU-R Chairmen and
Vice-Chairmen meetings.
During this biennium, about 733
days of meetings will be held, of which 33 with interpretation in six
languages. The radiocommunication study group structure is set out in
Resolution ITU-R 4-3, as follows:
Study Group 1 (Spectrum
management)
Study Group 3 (Radiowave
propagation)
Study Group 4 (Fixed-satellite
service)
Study Group 6 (Broadcasting
services)
Study Group 7 (Science services)
Study Group 8 (Mobile,
radiodetermination, amateur and related satellite services)
Study Group 9 (Fixed service)
CCV (Coordination Committee for
Vocabulary)
Human resources
|
Work/Months
|
In
% of the Bureau
|
G staff
|
239.2
|
10.48%
|
P and above staff
|
127.38
|
5.82%
|
Total
|
366.58
|
8.20%
|
Expected accomplishment
|
Performance indicator
|
ITU-R study groups will
examine 378 Questions and produce, as appropriate, new or revised
ITU-R Recommendations. Also, according to WRC-2000 decisions, they
will study 55 items for the preparation of WRC-03 and 15 additional
items not directly related to the preparation of WRC-03 nor to the
preparation of WRC-06. The Special Committee will address the review
of regulatory/procedural matters, the results of which will be
available to all administrations for their preparations for WRC-03.
The Special Committee will produce a report as a contribution to the
second meeting of CPM.
|
BR will provide the
adequate support so as to enable study groups to carry out their
work in order to produce timely results of their studies according
to their urgency as decided by RA. In particular, a timely
contribution to CPM will also be prepared:
Satisfaction of
participants as to information and documentation availability;
Expected accomplishments
achieved with allocated staff and within allocated budget in the
specific time frame.
|
Table 1 shows the accomplishments
for the year 2001 (up November 2001) in terms of Study Groups and related
documents as processed by SGD.
Table 2 indicates additional
document pages processed by SGD to make them available on the web to
satisfy specific requests (RAG, Chairman's Reports, etc.). For this
category of documents no inclusion of KPI was foreseen in the previous
Operational Plan.
Measurement indicators
All the key performance indicators
established in the previous Operational Plan were achieved in 2001. They
were also exceeded in few cases such as:
-
90% (instead of 85%) of all contributions were posted
electronically within 24 hours.
-
90% (instead of 80%) of master copies of blue documents were
transmitted to EDP within 10 days from approval.
Table 1
Documents
processed
|
Note:
The above figures refer to documentation for SGs, WPs, TG, etc. In
the case of SG documents and circulars, currently published in
E/F/S, only the figures related to the English version have been
included.
|
Table 2
Documents processed only
electronically
Preliminary Annexes to
Chairmen's reports
|
Special Committee
|
Attached XLS or
WORD files
|
Misc.
Documents,
Handbooks, etc.
|
# of Doc.
|
# of pp
|
# of Doc.
|
# of Doc.
|
# of pages
|
# of pp
|
# of Doc.
|
# of pages
|
13
|
2084
|
5
|
134
|
2
|
246
|
5
|
1291
|
The organization of the work of
the study groups, shown in Table 1, takes into account the establishment
of joint task groups to carry out studies requested for the WRC-03 as well
as other task groups as decided by the relevant parent Study Group in the
concerned study period.
Table 1
Organization of the work of the
ITU-R study groups
Study Group
|
1
|
3
|
4
|
6
|
7
|
8
|
9
|
Assigned Questions
|
23
|
22
|
70
|
109
|
45
|
66
|
43
|
Working Parties
|
3
|
4
|
3
|
7
|
5
|
4
|
4
|
Task Groups
|
1
|
|
|
3
|
|
|
|
Joint Working Parties
|
|
|
|
|
|
|
|
Joint Task Groups
|
1
|
|
1
|
1
|
2
|
3
|
2
|
Joint
Rapporteur Groups
|
|
|
|
|
1
|
|
2
|
Expected accomplishment
|
Performance indicator
|
Finalization of preliminary
draft Recommendations and other texts (such as reports, handbooks,
opinions, Questions, etc.) prepared and annexed to the respective
Chairmen's reports;
|
80% of texts electronically available within 1 month after the
meeting.
|
Preparation of new or
revised draft Recommendations and other texts
|
95% availability of texts at SG meetings.
|
Treatment of liaison
statements
|
90% statements transmitted within 2 days after approval.
|
Table 2-1
Expected results at meetings
other than those of study groups
Study Group
|
1
|
3
|
4
|
6
|
7
|
8
|
9
|
Draft Recommendations
|
7
|
18
|
16
|
17
|
14
|
10
|
20
|
Other texts
|
|
2
|
|
11
|
|
5
|
15
|
Additional draft
Recommendations (estimated)
|
5
|
8
|
1
|
28
|
4
|
10
|
4
|
Additional other texts
(estimated)
|
1
|
1
|
1
|
5
|
|
2
|
4
|
Liaison
statements (estimated)
|
30
|
50
|
70
|
100
|
45
|
100
|
50
|
Expected accomplishment
|
Performance indicator
|
Consideration of draft
Recommendations and other texts for adoption at the meeting and
their subsequent approval
|
Availability at the meeting: 95% of texts received up to 2 days
before the opening.
|
Consideration of draft
Recommendations for adoption by correspondence and subsequent
approval
|
|
Review of progress on
handbooks and examination of other texts
|
|
Establishment and
organization of future work programme
|
|
Table 2-2
Expected results in 2002-2003 at
study group meetings
Study Group
|
1
|
3
|
4
|
6
|
7
|
8
|
9
|
Finalized draft
Recommendations (adoption at meeting)
|
3
|
2
|
8
|
|
13
|
10
|
15
|
Other texts (estimated)
(approval at meeting)
|
1
|
|
|
5
|
|
5
|
1
|
Additional draft
Recommendations (estimated) (adoption by correspondence)
|
10
|
17
|
16
|
45
|
10
|
10
|
20
|
Additional other texts
considered
|
|
|
|
11
|
1
|
2
|
1
|
Expected accomplishment
|
Performance indicator
|
Provide administrative and
technical support for preparation, running and follow-up of
meetings.
|
Satisfaction of SG
participants as to: meeting organization, information and
documentation availability, quality and accessibility of final
output material.
|
Processing of input, temporary and output documents,
circulars, publication master copies, etc.
Electronic posting of documents.
Establishment of e-mail reflectors and WWW Pages.
Preparation of supplement fascicles.
|
Achievement of work programme associated with Recommendations
within allocated resources.
90% of all contributions
posted electronically within 24 hours.
|
Manage procedures leading
to the approval, by correspondence, of Recommendations and
Questions, giving advice to the respective Chairmen (see Table 3-1).
Coordinate studies between
meetings (e.g. through correspondence groups, etc.) and advise on
future planning, in particular with respect to the next CPM.
Assist the SG and SC
Chairman to define their work plan and manage their respective
budgets.
Assist the SG, WP, TG
Chairmen to prepare Chairmen's reports (see Table 3-2).
|
80% of pink documents
transmitted to edition, document and publication (EDP) division
within 3 months from Radiocommunication Assembly.
90% of master copies of
blue documents (Recommendations approved by correspondence)
transmitted to EDP within 10 days from approval.
|
Table 3-1
Number of Recommendations
expected to be approved by correspondence in 2002-2003
Study Group
|
1
|
3
|
4
|
6
|
7
|
8
|
9
|
No. of Recommendations to
be approved by correspondence (estimated)
|
10
|
19
|
25
|
60
|
15
|
20
|
35
|
Table 3-2
Assistance in the preparation of
Chairmen's reports
Study Group
|
1
|
3
|
4
|
6
|
7
|
8
|
9
|
No. of pages of Chairmen's
reports (estimated)
|
500
|
700
|
1600
|
2000
|
700
|
3000
|
1500
|
No. of circular letters and other administrative documents: 350 for
a total of 6000 pages (estimated).
Additional workload forecast per study group (see Table 4).
Table 4
Workload forecast per study group
Study Group
|
1
|
3
|
4
|
6
|
7
|
8
|
9
|
Document pages to be
processed
|
8250
|
5400
|
12000
|
22000
|
6500
|
20000
|
12000
|
Documents to be
electronically posted
|
750
|
500
|
800
|
1500
|
750
|
2000
|
1200
|
Estimated pages of
Supplements to Volumes
|
420
|
405
|
400
|
850
|
70
|
800
|
400+100
handbook
|
Pursuant to number CV-156 of the
Convention, the 2000 Radiocommunication Assembly decided to maintain the
Special Committee on Regulatory/Procedural Matters infrastructure
(Resolution ITU-R 38-2) to study Radiocommunication regulatory/procedural
issues as part of the preparation of WRC-03. WRC-2000 decided to activate
it. The SC will work by correspondence and will hold a 5-day meeting in
2002.
The Special Committee will address
the review of regulatory/procedural matters, the results of which will be
available to all Administration for their preparation for WRC-03. The
Special Committee will produce a report as a contribution to the second
meeting of the CPM.
Expected accomplishment
|
Performance indicator
|
Completion of the report of
the SC to CPM-02
|
|
Provide administrative and
technical support for rapporteur groups and for the SC meeting in
July 2002.
Processing of input
documents and relevant circulars (1500 document pages to be
processed).
Electronic posting of
documents (100 documents to be electronically posted).
Assist the SC Chairman to
define the SC work plan and to manage the SC budget.
Bureau staff to provide
expert advice on the experiences of the BR that would suggest
regulatory changes.
|
Satisfaction of SC
participants as to information and documentation availability.
Expected accomplishments
achieved with allocated staff and within allocated budget in the
specific timeframe.
85% of all contributions
posted electronically within 24 hours.
The report of the Special
Committee will be ready and available in French, English and
Spanish, at least six weeks before the opening of the second meeting
of the CPM.
Satisfaction of SC members
regarding the accuracy and quality of the Bureau advice on
application of the Radio Regulations and related Rules of Procedure.
|
The Conference Preparatory Meeting
is established by the Radiocommunication Assembly in its Resolution ITU-R
2-3. The CPM determines the structure of its report as well as the
distribution of WRC-03 preparatory work among ITU-R Study Groups. It also
carries out the updating, rationalization, presentation and discussion of
material from ITU-R Study Groups and the Special Committee.
The second meeting of the CPM will
be held at the end of year 2002 from 18 to 29 November 2002.
In 2003, the first Conference
Preparatory Meeting shall organize preparatory studies for WRC‑05/06
and identify studies for the next WRC. The 1st CPM shall appoint a
Rapporteur for each Chapter to assist the Chairperson in managing the
development and flow of draft report contributions.
Expected accomplishment
|
Performance indicator
|
The CPM will produce a
report to be considered by WRC-03
|
The final report of the CPM
will be ready in the three working languages of the Union before the
closure of the above-mentioned CPM second meeting
|
Establishment of the CPM
report to WRC-05/06
|
Timely availability of the
structure for the CPM Report to WRC-05/06.
|
|
Circulation of the results
of the 1st CPM to participants by 1 August 2003
|
Expected accomplishment
|
Performance indicator
|
Refinement of the Study
Group work plan taking into consideration RA and WRC-03 decisions
|
Timely availability of
draft meeting schedule and other relevant documentation.
|
Finalization of meeting
schedule for the period up to the next meeting of the CVC
|
Finalization of results
within allocated meeting time.
|
The Radiocommunication Bureau
organizes, in Geneva, world seminars on spectrum management every two
years, in three languages, as well as regional seminars, in particular for
developing countries, some of which may, as appropriate, be provided with
interpretation in two languages. The following provisions of the ITU
Strategic Plan are linked to the activities of the Radiocommunication
Bureau as far as seminars and workshops are concerned:
"In close collaboration with
ITU-D and ITU-T, as appropriate, to assist developing countries in
spectrum management and disseminate information and know-how through
information meetings, seminars, handbooks and the provision of tools for
automated spectrum management".
"To expand the assistance
offered to Member States in coordinating and registering frequency
assignments and in applying the Radio Regulations, with special attention
to developing countries and Member States that have recently joined the
Union".
A World seminar will be held in
Geneva from 11 to 15 November 2002. The BR will also organize 4-5 Regional
Radiocommunication Seminars, attempting to cover all three Regions. More
emphasis will be given to practical workshops dealing with BR regulatory
publications and software. One seminar will be dealing with national
spectrum management and will feature senior experts from national spectrum
management agencies, etc.
Human resources
|
Work/Months
|
In
% of the Bureau
|
G staff
|
18.24
|
0.80%
|
P and above staff
|
53.6
|
2.45%
|
Total
|
71.84
|
1.61%
|
Expected accomplishment
|
Performance indicator
|
Harmonize know-how and
knowledge in the field of frequency management, in particular in
respect of frequency notification procedures.
|
Timely preparation,
processing and distribution of documents, including on CD-Rom and
posting on the web. Around 300 participants would participate in the
world seminar and some 500 in the various regional seminars. About
100 fellowships will normally be provided, mainly for least
developed countries (LDCs).
|
Realized accomplishment
|
Measurement indicator
|
In 2001, the following
events were organized:
-
Seminar on BR software in Iran (April 2001).
-
Regional Seminar in Mexico City (September 2001).
-
Workshop on space services issues in Geneva (June 2001).
-
Workshop on terrestrial services issues in Geneva (November
2001).
|
All preparatory activities
were completed in time, the issues were thoroughly prepared, the
support for the workshop was adequate, and all these factors
contributed to the success of all the three events. some 34
fellowships were granted to participants from the LDCs.
|
ITU-R publications are developed
and published to provide ITU Members and customers with relevant and
timely information and reference documents. This orientation will continue
to drive the efforts made by the Bureau to improve the publication
process.
In this view, focus will be placed
during the 2002-2003 biennium on the further development of IT tools to
support - improve and speed up - the publication process. Those tools will
be of two sorts: document management automation and terminology
management.
Publications Overall
perspectives for 2002-2003
ITU-R publications vary in nature
and cycle. Therefore, customer expectations vary as well. However, two
criteria are salient at the time of evaluating the quality of the work
done by the Bureau: relevance and timeliness. The raison d'κtre of the
Editing of Document and Publications Division (EDP) is precisely to
support the efforts of the Bureau to provide ITU-R stakeholders with
relevant and timely publications and reference documents.
Relevance factors include
accuracy, uniformity and quality in a multilingual environment. EDP will
work on the development of tools to improve relevance, in particular the
extension of the ITU Document Management System (DMS) and a new ITU-R
terminology database. The DMS, already implemented by the BR for the
management of Recommendations, will be extended to all ITU-R publications.
This will facilitate the versioning, document integrity control,
archiving, and web posting of documents (Res. ITU-R 19-1). Studies
regarding terminology, started in 2001, will be completed and a report on
ITU-R terminology (including an action plan) will be issued in 2002 (Res.
ITU-R 33-1, ITU-R 34-1, ITU-R 35-1, and ITU-R 36-1). These two strategic
action items should be worked on taking into consideration the specific
needs of Arabic, Russian and Chinese.
Time factors are obvious. The
broader telecommunication industry is witnessing accelerating production
cycles. The ITU has to adapt its methods to this situation and to shorten
its production times and reduce publication delays. Res. ITU-R 19-1 should
be referred to again, requesting that a specific effort be made to favour
electronic dissemination of publications. In that sense, a performance
criterion will be monitored starting in January 2002: time to web e.g. the
delay between the official approval date of a specific publication and the
date it is available for sale on the web.
The ITU-R publications include WRC
Final Acts, regulatory publications such as the Radio Regulations (RR),
Rules of Procedure and the BR International Frequency Information Circular
(IFIC) (terrestrial and space services), service documents as specified in
the RR, ITU-R Recommendations, handbooks, software applications,
databases, and other radiocommunication publications.
This activity follows from
Articles 11, 12 and 20 of the Radio Regulations. In response to the
requirements stipulated in these Articles, as well as in some of the
regional agreements, the Bureau will continue with the publication of the
BR International Frequency Information Circular (IFIC), in CD-ROM format,
which integrates the IFL, the terrestrial Plans and the bi-weekly
Circulars with special sections.
BRIFIC will continue to represent
a consolidated regulatory publication resulting from the application of
the Radio Regulations and the relevant Regional Agreements. Fifty issues
of the BRIFIC are envisaged for the biennium 2002-2003 (twenty five issues
per year). Consideration will be given to introducing the DVD format.
The BR will continue with the
publication of the HFBC schedules in CD-ROM format in the context of the
application of the procedure of Article 12 of the Radio Regulations.
Twenty-two issues of this publication are envisaged for the 2002-2003
biennium (eleven issues per year).
The following service documents,
as described in Article 20 of the Radio Regulations, will be published
during the 2002-2003 biennium:
-
List IV (Coast stations): one full edition (18th edition, in 2002)
and three supplements (on a bi-annual basis).
-
List V (Ship stations): two full editions (42nd edition in 2002,
43rd edition in 2003) and six supplements (on a quarterly basis).
-
List VI (Radiodetermination and special service stations): one full edition (15th edition, in 2003) and three
supplements (on a bi-annual basis).
-
List VIIA (Call signs and numerical identities used by the maritime
services): one full edition (21st edition, in 2003) and seven supplements
(on a quarterly basis).
-
Manual for use by the Maritime Mobile and Maritime Mobile-satellite
Services: one edition (in 2002).
-
It is also envisaged to publish List VIII ((International
monitoring stations) in electronic format (Adobe Acrobat) for direct
downloading from the ITU website.
Human resources
|
Work/Months
|
In
% of the Bureau
|
G staff
|
677.48
|
29.69%
|
P and above staff
|
229.74
|
10.50%
|
Total
|
907.22
|
20.30%
|
Expected accomplishment
|
Performance indicator
|
During the period
2002-2003, BR will produce the BR-IFIC, in CD-Rom format, which
integrates the IFL, the former Weekly Circulars with special
sections and terrestrial Plans. This circular is published in two
parts: one CD-Rom for space services and one CD-Rom for terrestrial
services. Also, during the same period, BR will produce the HFBC
schedule on CD-Rom, on a monthly basis, and Lists IV, V, VI, VIIA in
accordance with the pre-established schedule.
|
Timely preparation of the
relevant inputs for the publication and compliance with the
statutory requirements and the pre-established schedules.
Improvement of the publication formats so as to respond more
adequately to the requirements of the membership.
|
Realized accomplishment
|
Measurement indicator
|
In 2001, the preparation of the BR
publications followed the standard pattern, as foreseen in the
Operational Plan, notably:
- The 2001
edition of the RR, incorporating the partial revision of the RR as
decided by WRC‑2000, was published at the end of 2001, using a
revised numbering scheme as decided by WRC‑2000.
- BR
International Frequency Information Circular (BRIFIC) and the HFBC
schedules on CD-ROM were published regularly, with no delay, and the
concerned websites were updated on a regular basis.
- The publication
of service documents (Lists IV, V, VI, VIIA, VIIB and VIII) followed
the standard pattern, and innovative approach was introduced for
List V.
|
The objective specified in the
Operational Plan (timely preparation of the publications) has been
achieved. The innovative approaches that were implemented (e.g., in
the context of List V) received wide support.
|
The space related activities are
subdivided in two main parts, relating to the processing of space notices
and other space activities.
Under Article 12 of the ITU
Convention, in particular No. 170, and the relevant provisions of the
Radio Regulations and Rules of Procedure, the BR will process satellite
network filings. This activity, subject to partial cost recovery, is the
most resource consuming activity of the ITU-R Sector, as some 26.65% of
the total human resources of the Bureau are devoted to it.
This particular BR activity is
related to § 35 of the Strategic Plan (Resolution 71) (Minneapolis,
1998):
"to facilitate timely
coordination between new and existing active and passive systems in both
space and terrestrial environments and to develop spectrum regulation
initiatives to better harmonize frequency allocations and the use of
satellite orbits, while continuing work to improve the frequency
coordination and planning process for satellite networks".
Human resources
|
Work/Months
|
In
% of the Bureau
|
G staff
|
380.9
|
16.69%
|
P and above staff
|
810.32
|
37.03%
|
Total
|
1.191.22
|
26.65%
|
API publications.
Coordination request examination and publication.
Treatment of notifications and entry in the MIFR.
Cost recovery. Issuing invoices for satellite network filings that
are subject to cost recovery according to Council Decision 482.
Improvements in electronic processing and validation of new
notices.
Application of Resolution 53 (Rev.WRC-2000).
Application of Resolution 533 (Rev.WRC-2000).
Publication of Space Network List
Application of resolves 5 of Resolution 55 (WRC-2000).
Production of BR IFIC containing the following:
Part I-S and Part II-S or Part III-S publications of the frequency
assignments notified in accordance with relevant provisions of Article 11
or Article 5 or Article 7 of Appendix 30 or Article 5 of Appendix 30A
or Article 8 of Appendix 30B to the Radio Regulations.
Special Sections containing filed satellite network characteristics
and coordination requirements under various provisions of the Radio
Regulations and Appendices thereof and the results of regulatory and
technical examination relating to the space services.
Implementation of instructions from WRCs included in various
resolutions.
Preparation of drafts in the development of revised and new rules
of procedure.
Processing of space notices for non-planned services to continue
with some improvement in the rate of processing.
Processing of Advance Publication information is now within
prescribed time periods but there remains a significant backlog in
processing of coordination requests and notification notices for 2001.
Expected accomplishment
|
Performance indicator
|
During the period
2002-2003:
BR will process the
-
Advance publication of information.
-
Coordination requests pertaining to satellite networks.
-
Notifications for recording in the Master Register (earth and
space stations).
-
Modify the frequency assignment Plans and lists and the
allotment Plan.
-
In particular, implement Council Decision 482 on cost
recovery for satellite filings, Resolution 1182 on improvements to
the processing of satellite filings, and develop appropriate
software applications.
|
During this biennium
approximately 900 requests for advance publication of information
pertaining to satellite networks and 1 500 coordination
requests pertaining to satellite networks is expected to be
processed. A reduction in the backlog in processing coordination
requests is expected. With respect to Appendix 30B, 8 networks will
be processed and for Appendices 30 and 30A, there will be 340
networks processed under Article 4 (Part A). Some 830 cases relating
to notifications for recording in the Master Register will be
handled, for both earth and space stations. Three to four
information workshops on improvement of processing of satellite
network filings will be held during the period 2002-2003. The total
expected amount to be invoiced for cost recovery for satellite
network filings during the biennium is about CHF 16 million.
|
During the years 2000 and 2001,
most of the resources allocated to this activity were devoted to the
processing of space notices not subject to cost recovery. This was mainly
due to the reasons given in paragraph 3.5 above. The breakdown of the
resources devoted to the processing of space notice subject/not subject to
cost recovery is given in the table below.
Despite the heavy workload arising
mostly from the WRC-2000 Decisions/Resolutions as well as the limited
resources available, the Bureau was able to realize the following
achievements:
Expected accomplishment
|
Performance indicator
|
Examination, validation and
publication of the information received on satellite networks
submitted under Article 9, subsections 1A and 1B in accordance with
No. 9.2B;
-
Preparation of special sections and their publication.
-
Publication of the request for modification/extension of the
date of bringing into use in a MOD API which involves for each
request:
1) An examination
of the request for extension based on the relevant provisions of the
RR and associated Rules of Procedure.
2) Publication of
an API MOD.
-
Publication of the date of receipt of the API in order to
establish the maximum allowed regulatory period.
-
Reminders and follow-up steps in the application of No. 9.5D.
-
Development and maintenance of databases and the maintenance
of archives.
-
Taking into account the statistics for 2001, some 650 new or
modified cases may be expected to be received in 2002. The total
number of APIs to be published in 2002 would therefore be around
650, requiring a publication rate of 25 APIs per BR IFIC. This level
of performance has been met in 2001 and should be maintained through
2002
|
The objective was to
publish within the three-month period prescribed in 9.2B. This
objective was met throughout 2001
|
Realized accomplishments and
measurement indicator for 2001
Realized accomplishment
|
Measurement indicator
|
-
API examination and publication were completed for 768
networks from 1.1.2001 to 30.10.2001. At the end of 2000, 180
networks were carried forward.
-
From 01.01.01 to 30.10.01, modifications to the date of
bringing into use concerning 210 networks were received and
processed.
-
A further 293 cases of changes of date of bringing into use
are also awaiting processing and inclusion in the SRS database, out
of which 120 could not be treated as they are blocked by the
examination of modification transactions.
|
-
On the assumption that the number of APIs received in 2002
follows the previous trend, the current rate of processing will be
maintained, i.e. 25 APIs (new or mod) per BR IFIC.
|
Expected accomplishment
|
Performance indicator
|
Data capture, data
completion and data management;
GIMS antenna diagram
capture (paper diagrams) and data validation (electronic diagrams)
of incoming antenna diagrams;
Data pre-validation and
validation of incoming coordination requests. The objective is to
reduce the extent of manual validation checking of incoming
coordination requests through the greater use of software driven
analysis;
The availability of the new
validation software and a proposed new Rule of Procedure related to
the receivability of notice forms is expected to enable an increase
in the rate of data validation to at least 50 cases per month
progressively into 2002/2003.
Regulatory and technical
examination of the coordination requests;
|
An average rate of 50 cases
per month for data processing and data validation is envisaged for
2002 and increasing to 80 per month by end 2003.
The availability of the new
validation software and more efficient procedures relating to the
receivability of notice forms is expected to increase the rate of
data validation in the first half of the year 2002 (at least 50 per
month).
The processing time for
technical and regulatory examination will be reduced and the rate of
processing is expected to average 50 systems per month in 2002
increasing to 80 per month during 2003
|
Development and maintenance
of databases and the maintenance of archives.
|
|
The following chart indicates the
expected evolution of the backlog up to January 2005 to reflect the
results of additional resources (approved by Council 2001) and improved
methods and software tools.
At the end of October 2001, there
were:
-
1349 cases awaiting processing to the point of publication of
special sections in the BR IFIC. Of these cases, 764 cases were awaiting
completion of data management and validation.
-
585 cases awaiting technical and regulatory examination and
publication of findings. Based on the rate of
receipt of API's over the past 12 months, and based on the number
of coordination requests received in 2001, some 960 cases are expected to
be received in 2002-2003.
Realized accomplishment and
measurement indicator for 2001
Realized accomplishment
|
Measurement indicator
|
During the year 2001:
386 networks were validated
(i.e. an average rate of 38 networks per month).
The rate of GIMS capture
was 193 antenna contours, 180 service area diagrams and 82 diagrams
per month for gain in the direction of GSO.
Special Section
Publications,
395 R11/C/
141 AR14/C/
465 AP30/C/Article 7 of
Appendix 30
312 AR11/C/Article 7 of
Appendix 30A
The availability of
software to automate the standard BR notes and findings will support
a higher rate of publication of special sections in the BR IFIC
(Space Services).
|
On the basis of improved
working methods, an assumption of improved examination software
being available and the adequate level of professional staff
directly involved in the regulatory/technical examination, an
average output of at least 40 networks examined per month was
expected.
|
During the period from
1.1.2001 to 1.10.2001 there were 379 coordination requests examined
and published (an average of 42 per month) which met the processing
objective of around 40 networks per month. During the remainder of
2001, regulatory and technical examination processing was suspended
to implement new regulations and procedures applicable to notices
received after 1.1.1999.
|
|
Expected accomplishment
|
Performance
indicator
|
Submitted data under 11.15
will be captured in the system and be published in Part IS of IFIC
after validation.
Regulatory and technical
examination will be implemented and findings will be given to
notified assignments.
Findings will be published
in Part IIS or IIIS of IFIC.
Assignments for which
findings are published in Part IIS will be recorded in MIFR and
those which are published in Part IIIS will be returned to notifying
administrations with explanation.
|
315 notifications for space
stations and 520 notifications for earth stations will be processed
during 2002/2003.
|
Some 250 space station and 500
earth station cases are currently awaiting process under Article 11.
Around 340 space station and 560 earth station cases are expected to be
received in 2002 and 2003 based on the rate of receipt of cases in 2001.
Taking account of the planned level of resources for 2002/2003 and
expected increase of efficiency through automation of the process during
this period, at the end of 2003, the processing rate of notification
requests, as noted above, is expected to be 315 space stations and 520
earth stations in the two year period of 2002/2003. It implies that the
backlog will be increased to some 280 space stations and 540 earth
stations at the end of 2003. This estimated backlog may well change; it
will depend on the speed at which coordination requests already received
and processed "convert" into space and earth station
notifications.
Planned level of resource for this
activity during 2002/2003 will be increased by 0.9 year at P3 level
compared to the level in 2001. This
increase will result in 17% increase of production with respect to that of
2001. 9% increase of
production is expected through automation of the process.
Realized accomplishment and
measurement indicator for 2001
Realized accomplishment
|
Measurement indicator
|
Submitted data under S11.15
was captured in the system and be published in Part IS of IFIC after
validation.
Regulatory and technical
examination was implemented and findings were given to notified
assignments.
S21, S22 examination was
automated at the end of 2001.
|
About 128 notifications for
space stations and 237 notifications for earth stations will be
processed in 2001. This
exceeds the objective set in 2001 operational plan (125 space
stations and 190 earth stations).
|
Findings were published in
Part IIS or IIIS of IFIC.
Assignments for which
findings were published in Part IIS were recorded in MIFR and those
of which were published in Part IIIS were returned to notifying
administrations with explanation.
|
|
The respective activities in these
areas, which are also reflected in various resolves of Resolution 533
(Rev.WRC-2000), comprise the publication of modifications to the
Appendices 30 and 30A (BSS and feeder link) Region 2 Plan and proposed new
or modified assignments in the Regions 1 and 3 Lists, which are submitted
under Article 4 of the above-mentioned Appendices by administrations in
Part A of a special section and publication of Part B where applicable and
processing of notifications submitted under Article 5 of these Appendices.
Expected accomplishment
|
Performance indicator
|
For networks submitted
under Article 4 of Appendices 30 and 30A
-
Publication of as received former Appendices 30/30A Annex 2
data or Appendix 4 data submitted by administrations
-
Completeness and correctness check of former Appendices
30/30A Annex 2 data or Appendix 4 data submitted by administrations
-
Electronic data capture of former Annex 2 data or Appendix 4
data submitted
on paper forms by administrations
-
Regulatory and technical examinations under the provisions of
Article 4 of Appendices 30 and 30A
-
Preparation of draft special sections
-
Preparation of correspondence to inform administrations
concerned by those special sections
-
Technical assistance to administrations
-
Software enhancement and testing
|
See Tables below
|
For networks submitted
under Article 5 of Appendices 30 and 30A:
-
Completeness and correctness check of Appendix 4 data submitted
by administrations
-
Electronic data capture of Appendix 4 data submitted in paper form by administrations
|
See
tables below
|
-
Publication of the assignments in Part I-S of the BR IFIC
-
Regulatory and technical examinations under the provisions of
Article 5 of Appendices 30 and 30A and formulation of findings
-
Preparation of a document with the results of examinations
and presentation of the document to the weekly meeting for approval
of the BR IFIC
-
Publication of the assignments in Part II-S or III-S of BR
IFIC in accordance with the results of findings
|
|
Part A Special Section
publication for networks submitted under Article 4 of Appendices 30 and
30A (implementation of resolves 2 and 4 of Res. 533 (Rev.WRC-2000))
|
AP30
|
AP30A
|
|
Total networks yet to be
processed
|
Target for 2002-03
|
Total networks to be
processed
|
Target for 2002-03
|
Pending Article 4
networks to be processed under resolves
4 Res. 533 (Rev.WRC-2000)
|
145
|
145
(2002: 74, 2003: 71)
|
137
|
137
(2002: 77, 2003: 60)
|
New Article 4 networks to
be processed under resolves
2 of Res. 533 (Rev.WRC-2000)
|
45
|
29
(2003: 29)
|
42
|
29
(2003: 29)
|
Expected new submissions
for Part A Special Section publication
|
50
(2002: 25, 2003: 25)
|
|
50
(2002: 25, 2003: 25)
|
|
Total
|
240
|
174
|
229
|
166
|
Part B Special Section publication under Article 4
of Appendices 30 and 30A
|
AP30
|
AP30A
|
|
Total networks for
processing
|
Target for 2002-03
|
Total networks for
processing
|
Target for 2002-03
|
Networks received by the
Bureau and planned to publish in 2002
|
1
|
1
|
6
|
6
|
Expected new requests for
Part B Special Section publication
|
20
(2002:10, 2003:10)
|
20
|
20
(2002:10, 2003:10)
|
20
|
Total
|
21
|
21
|
26
|
26
|
Networks to be processed under
Article 5 of Appendices 30
and 30A
|
AP30
|
AP30A
|
|
Total networks for
processing
|
Target for 2002-03
|
Total networks for
processing
|
Target for 2002-03
|
Assignments
notified and brought into use before 3 June 2000 which were
included in the WRC-2000 Regions 1 and 3 Lists or included in the
Plans at WRC-2000, but which were not recorded in the MIFR
|
18
|
18
|
17
|
17
|
Other networks received
under Article 5
|
24
|
24
|
26
|
26
|
New submission expected
under Article 5
|
20
|
20
|
20
|
20
|
Total
|
62
|
62
|
63
|
63
|
Realized accomplishment
Pending
Article 4 networks processed under resolves 3 Res. 533
(Rev.WRC-2000)
|
|
|
APS30A
|
91
|
105
|
Expected/realized
accomplishment
|
Performance
indicator
|
Publication "as received" of the notices submitted
under Appendix 30B in the BR IFIC.
Completeness and correctness checks of data submitted by
administrations.
Receipt, data capture and validation of the notices.
Regulatory and technical examinations under the procedures of
Appendix 30B.
Analysis of the results of examinations, preparation of the
correspondence to the concerned administration(s) and the internal
document to be presented to the weekly meeting for approval of the
BR IFIC.
|
The workload for Appendix
30B comprises 52 networks (42 already received plus ten envisaged to
be received).
Key
Performance Indicator: In 2001 the Bureau processed 13 networks but in 2002-2003, it is
expected that only 8 networks will be treated.
This is because in 2001 there were no subregional systems included
whereas most of the expected 2002-2003 systems will be subregional.
In these cases, processing needs to take into account the 30-day
"period of adjustment" of technical characteristics
stipulated in the Rules of Procedure and the procedure of Section II
of Article 6 in which
|
Preparation of circular telegrams or special sections
depending on the case.
Updating of the reference situation, if applicable, and
posting it on the Web.
Verification of compliance with Resolution 49 (Rev.WRC-2000).
Update of the Pre-Determined Arc in accordance with the RR
and related RoP.
Improvements in the MSPACE software and testing.
Inclusion of the Appendix 30B data into the integrated SNS/SPS
database.
Verification of the current situation of the existing systems
in Part B (Section B of Article 10), for the application of § 6.29
of Article 6 of Appendix 30B.
Requests for technical assistance by the Administrations.
|
there is a 60-day time
limit for comments in relation to sub-regional systems and a
requirement to process networks in the date order of their receipt.
|
The Resolution requires the Bureau to publish a
circular letter which includes the results of compatibility analysis and
the entries in the "Remarks" column of Article 9A of Appendix
30A and Article 11 of Appendix 30. This resolution further instructs the
Director of the Radiocommunication Bureau to include the results of this
analysis in the Director's report to the next World Radiocommunication
Conference (WRC-03), which will be considered under agenda item 1.35 by
that conference.
Expected accomplishment
|
Performance indicator
|
Data capture, validation and preparation of files.
Testing of related software.
Technical and regulatory examination.
Administrative actions and correspondence.
Overall management.
In order to implement Resolution 53 (Rev.WRC‑2000), all
FSS networks for which the Bureau has received the complete Appendix
4 coordination data before 31 July 2000 need to be captured,
validated and thus ready for technical and regulatory examination.
|
Five professional
staff-months will be allocated to this task, together with the
necessary general service staff resources allocated as required on a
case-by-case basis.
On the basis that the
initial capture and validation of the satellite networks will take
place in 2001, it is expected that the main implementation
activities relating to Resolution 53 (Rev.WRC-2000) will take place
in 2002.
|
For networks in the
fixed-satellite service, mobile-satellite service and
broadcasting-satellite service, the due diligence information needs to be
published in the special section within 30 days from the date of receipt.
This includes:
Expected accomplishment
|
Performance indicator
|
-
Capture and validation of the due diligence data.
-
Sending RES49 reminders, six months prior to the planned date
of bringing into use of satellite networks.
-
Examining the due diligence information for completeness,
reference to special section numbers, associated frequency range.
-
Consulting administrations, should any clarification be
required.
|
The objective is to publish
Due Diligence information within one month from the date of receipt
as mentioned in Resolution 49, Annex 1, paragraph 8.
|
BR IFIC will continue to represent
a consolidated regulatory publication resulting from the application of
the Radio Regulations and the relevant Regional Agreements. Fifty issues
of the BR IFIC are envisaged for the biennium 2002-2003 (twenty five
issues per year). Consideration will be given to introducing the DVD
format.
The Space Network List is a summary of all the
networks registered in the space master register. The quarterly report of
the SNL is updated every three months and published in the BR IFIC CDROM
and ITU web in pdf format. An online query version is available on the ITU
website, updated every 2 weeks.
A comprehensive web page is maintained to inform
administrations about space related activities including statistics,
mandatory electronic filing online support and publication of initial
notices "as received".
The specification for each piece of software to be developed
requires detailed specifications to be prepared in SSD.
After the development of the software, it needs to be tested and
checked with respect to its output, before release to the administrations.
The activities related to
terrestrial services are subdivided into six major groups of activities:
-
Processing of coordination requests pertaining to terrestrial
radiocommunication services.
-
Application of Plan modification procedures to submissions
pertaining to terrestrial radiocommunication services.
-
Processing of submissions to broadcasting service in the HF bands.
-
Application of notification, examination and recording of frequency
assignments pertaining to terrestrial services.
-
Application of other regulatory procedures, including assistance in
the application of the regulatory procedures.
-
Application of administrative and operational procedures.
Each group of activities is
described with more details in a separate section hereunder.
Human resources
|
Work/Months
|
In
% of the Bureau
|
G staff
|
257.64
|
11.29%
|
P and above staff
|
349.08
|
15.95%
|
Total
|
606.72
|
13.57%
|
This activity comprises the
processing of all coordination requests pertaining to terrestrial services
(mainly under No. 9.21 of the RR), including the regulatory and technical
examinations where appropriate, publication of the relevant special
section in the BR IFIC, monitoring of the procedure, and publication of
the resulting situation (agreements, disagreements) after the expire of
the deadline through special sections in the BR IFIC.
The Bureau will apply the relevant
steps of the procedures, which comprises timely processing of the
submissions from administrations of Member States and their publication in
the relevant special sections of the BRIFIC (including their posting on
the ITU web site), according to the statutory requirements.
Expected accomplishment
|
Performance indicator
|
For the 2002-2003 biennium,
it is expected to receive approximately 200 coordination requests
pertaining to terrestrial services and the objective is to process
each request within the statutory period as prescribed in the RR, in
a semi-automated manner. Appropriate actions will be considered with
a view to introducing automated processing of the relevant
submissions
|
To
process all requests within statutory time‑limits
|
Realized
accomplishment
|
Measurement
indicator
|
In
the year 2001, some 15 requests have been received and all these
requests were treated in the statutory period (this activity is
being performed outside TerRaSys). No backlog existed at the end of
the year 2001.
|
As
forecast in the Operational Plan for the year 2001, all coordination
requests were treated in the statutory period.
|
This activity comprises the
processing of submissions for plan modification under various plan
modification procedures (AP25, AP26, ST61, GE75, RJ81, GE84, GE85MM,
GE85EMA, GE89). The treatment of the relevant submissions comprises the
following principal activities:
data input (manual, electronic);
data verification, writing correspondence, data correction;
archiving (electronic, paper);
maintenance of validation rules;
running and monitoring results of computer batch programs;
examination (regulatory, conformity with the planning principles
and with the coordination requirements, technical);
publication;
monitoring of the procedure;
review of the published assignments;
recording of the assignments;
review of the recorded assignments.
The Bureau will apply the relevant
steps of the procedures, which comprises timely processing of the
submissions from administrations of Member States and their publication in
the relevant special sections of the BRIFIC (including their posting on
the ITU website).
Expected accomplishment
|
Performance indicator
|
The volumes of the requests
for plan modification procedures, in the context of terrestrial
services, are relatively stable. The number if the cases that are
expected to be received during the biennium 2002 2003, are as
follows:
-
AP25: 40
-
AP26: 20
-
ST61: 5000
-
GE75: 160
-
RJ81: 120
-
GE84: 4000
-
GE85: 80
-
GE89: 400.
|
1.
For the submissions in the VHF/UHF bands, for which the
appropriate processing tools are operational and are integrated
within TerRaSys (i.e., submissions, which are governed by the
regional agreements ST61, GE84 and GE89): the Bureau's objective is
to carry out the entire procedure, from the receipt of the notice
until its first publication in appropriate Special Section of the BR
International Frequency Information Circular IFIC, within a
period of three months following the receipt of a complete notice,
and to perform, in a timely manner, the subsequent phases of the
procedure in accordance with the requirements stipulated in the
relevant regional agreement.
2.
For the submissions in the bands governed by AP26 and GE75
plans, for which no processing tools exist yet under TerRaSys, but
for which local database systems have been implemented: the Bureau's
objective is to carry out the entire procedure within a period of
three months following the receipt of complete notices, including
the publication of the Special Section for GE75, and to perform, in
a timely manner, the subsequent phases of the procedure in
accordance with the requirements stipulated in the GE75 agreement.
3.
For the submissions in the bands governed by AP25, RJ81 and
GE85 plans, for which neither processing tools exist under TerRaSys,
nor a local database systems have been implemented so far: the
Bureau's objective is to implement alternative approaches (outside
TerRaSys), using local database systems, with a view to commencing
the examinations in the second half of the year 2002 and,
thereafter, to carry out the entire procedure within a period of
three months following the receipt of complete notices, including
the publication of the concerned Special Sections, until such a time
when the TerRaSys processing tools become available (see Section
15.2).
|
Realized accomplishment
|
Measurement indicator
|
1)
For VHF/UHF broadcasting (ST61, GE84, GE89): all pending
notices were processed and published, under TerRaSys, in accordance
with the statutory requirements (for GE84: after the elimination of
the accumulated backlog at the end of October 2001). No backlog
existed at the end of year 2001 in any of these three areas (see
Table 13.3-1).
2)
For AP26 and GE75 Plans: all notices were process and
published using local database systems (3 notices under AP26 and 32
notices under GE75). No backlog existed at the end of year 2001.
3)
For AP25 and GE85 Plans: no submissions were received. The
Bureau applied the relevant procedural steps for the active cases
(10 cases under AP25, 3 cases under GE85) outside TerRaSys.
4)
For RJ81 Plan: the treatment of the relevant submissions is
being suspended pending the delivery of operational tools.
|
The Bureau's objective (to eliminate
the accumulated backlog and to carry out the complete procedure
within the statutory limits), either through a standard tool, or
through alternate solutions, was achieved in the context of the
submissions under AP26, ST61, GE75, GE84 and GE89 Plans.
The Bureau could not achieve the
objective concerning the treatment of the RJ81 cases (through a
provisional tool) and the slight backlog was accumulated in this
regard (60 cases at the end of the year 2001).
|
table 13.3-1
Submissions
under plan modification procedures (BC/BT services)
Procedure
|
ST61
|
GE75
|
RJ81
|
GE84
|
GE89
|
Expected
input
|
2000
|
80
|
60
|
2000
|
200
|
Received
notices
|
1446
|
32
|
13
|
1237
|
418
|
Capture
and Validation
|
|
|
|
|
|
Captured
notices
|
1446
|
32
|
0
|
1237
|
418
|
Performance
indicator for data capture
|
Satisfactory
|
Satisfactory
|
Unsatis-factory
|
Satisfactory
|
Satisfactory
|
Backlog
(weeks)
|
0
|
x
|
x
|
0
|
0
|
Examination
and publication
|
|
|
|
|
|
Published
notices (Part A)
|
499
|
92
|
0
|
3559
(Note 2)
|
0
|
Notices
awaiting publication in Part A
|
81
(28 weeks)
|
25
(20 weeks)
|
41
|
1623
(64 weeks)
|
183
(100 weeks)
|
Published
notices (Part B)
|
1503
|
31
|
0
|
1752
|
167
|
Notices
awaiting publication in Part B
|
469
(28 weeks)
|
54
(4 weeks)
|
14
|
38
|
64
(64 weeks)
|
Performance
indicator for examination and publ.
|
Satisfactory
|
Partially
satisfactory
|
Unsatis-factory
|
Satisfactory
|
Satisfactory
|
This activity comprises the
processing and technical examination of notices for the broadcasting
service in the high frequency (HF) bands which are governed by the
procedures of Article 12 of the Radio Regulations and it includes the
following steps: the receipt and processing of notices in electronic
format, exchange of correspondence with administrations, carrying out of
the compatibility analysis and publication of the tentative and final
schedules.
This activity also comprises
exchange of correspondence with regional coordination groups concerning
possible improvements to software, update of reference tables,
improvements in the presentation of calculation results, and maintenance
of web pages with latest software updates. It also comprises participation
in the coordination meetings of the regional coordination groups.
The Bureau will apply the relevant
steps of the Article 12 procedure, and the major outputs in this regard
will consist in timely processing of the submissions from administrations
of Member States and authorized broadcasting organizations and their
subsequent publication in the HFBC Schedules on CD-ROM, including the
maintenance and updating of the reference data on the ITU website.
Expected accomplishment
|
Performance indicator
|
To carry out, on a weekly
basis, all necessary steps of the procedure, with a view to
releasing the appropriate CD-ROM, containing the related HFBC
schedule, the associated results of compatibility analysis and the
latest version of the HFBC software.
|
The Bureau's objective is
to process, in a timely manner, all the relevant notices within
statutory time limits and ensure timely publication of the concerned
CD-ROMs, on a monthly basis.
|
Realized accomplishment
|
Measurement indicator
|
In the year 2001, some 22 000
notices have been received and all these submissions were treated in
the statutory period. This resulted in compatibility examinations
for over 44 000 submissions. Appropriate enhancements were
implemented in the software packages (improved calculations of
radiation patterns and antenna gains, pre-validation of
requirements, etc). Appropriate support has been provided to the
regional coordination groups.
|
All activities have been
completed in accordance with the schedule indicated in Article S12:
all submissions were processed according to the schedules and 11
CD-ROMs were published and disseminated within the statutory period.
|
This activity encompasses the
processing of notices under Article 11 of the Radio Regulations with a
view to their recording in the Master International Frequency Register.
The treatment of these notices consists in the following principal
activities: acknowledgment of the receipt, attribution of ID number, input
and validation of the data elements, correspondence concerning data
completeness, data correction and initial publication in the BR IFIC.
After the initial publication in the BR IFIC, these notices are subject to
various examinations under the relevant provisions of Article 11 of the
Radio Regulations (such as conformity with the Table of Frequency
Allocations and other provisions of the Radio Regulations, conformity with
the coordination procedures or with a frequency allotment or assignment
Plan and/or to other provisions of the Agreement, where applicable), which
result in appropriate findings and in subsequent recording in the MIFR.
The Bureau will apply the relevant
steps of the Article 11 procedure, and the major outputs in this regard
will consist in timely processing of the submissions from administrations
of Member States, their examination in accordance with the applicable
procedures and their subsequent publication in the BRIFIC, including
posting of the relevant summaries on the ITU website.
Expected accomplishment
|
Performance indicator
|
During the 2002-2003
biennium, the Bureau will treat notices for terrestrial services
under two different sets of provision: under the provisions of the
1998 edition of the Radio Regulations (Article S11, with respect to
notices received between 1 January 1999 and 31 December 2001) and
under the provisions of the 2001 edition of the Radio Regulations
(Article 11; with respect to notices received after 1 January 2002),
in addition to the provisions of the relevant Regional Agreements
(where appropriate).
The volumes of the
submissions under the notification procedure of Article 11, in the
context of terrestrial services, are relatively stable, viz.
approximately 50 000 notices per year. The same workload as in
past years is expected, i.e., approximately 100 000 notices for
the 2002-2003 biennium.
For the 2002-2003 biennium,
the Bureau expects to continue with the timely processing and
examination in those areas where processing tools are available; to
replace the provisional tools in those areas where the delivery of
standard processing tools was delayed; to commence with the
processing and examination in those areas where the processing or
examination was suspended due to unavailability of processing tools
and to resume the standard pace of examinations in all areas related
to processing of submissions to terrestrial services.
|
1.
For the submissions related to BC/BT services in the VHF/UHF
bands, for which the appropriate processing tools are operational
and are integrated within TerRaSys: the Bureau's objective is to
carry out the entire examination procedure within the statutory
limits.
2.
The FXM
notices will continue to be examined on a provisional basis, using
the currently available provisional tools, until the delivery of
operational tools for automated processing, integrated within
TerRaSys. It is expected that a part of the tools for automated
processing will be delivered in early 2002 which would enable the
commencement of the standard examination procedure with respect to
the pending notices from the previous period (mainly in the shared
bands), as well as with respect to the FXM notices which were
examined on a provisional basis during the year 2001 (for the
description of the implemented approach see CR/163). After the
delivery of operational tools for automated processing, integrated
within TerRaSys, the Bureau's objective is to eliminate the
accumulated backlog within six months from the date of delivery, and
thereafter to perform complete processing of these notices within
the statutory time limits. At the end of 2001, there
|
|
were some 80 000 notices in this category that were
waiting for a standard processing and examination, with the earliest
date of receipt of 4 January 1999.
3.
The broadcasting notices in the LF/MF bands, whose examination is
being suspended since 1 January 2000 due to unavailability of
operational tools, will be examined on a provisional basis, using an
alternative semi-automated approach (use of local database system
similar to that described in CR/163), until the delivery of complete
automated and integrated system. After the delivery of the
operational tools for automated processing, integrated within
TerRaSys, the Bureau's objective is to perform complete processing
of these notices within the statutory time limits.
See
also Section 15.3 concerning the forecasts for delivery of standard
operational tools.
|
Realized accomplishment
|
Measurement indicator
|
In the year 2001, some 16 000
notices were received in the context of the Article S11 procedure,
which is lower than the expected input (50 000 notices). The
major part of these notices was processed either with operational
tools, or with provisional tools. The examination of these notices
followed different patterns:
1)
for those areas where standard operational tools exist (i.e., in the
VHF and UHF bands allocated to BC/BT services), the Bureau applied
the relevant steps of the procedure in a timely manner, some 4 200
notices were examined in this respect within the statutory limits
(i.e., in less than three months from the date of receipt of a
complete notice) and no backlog exists in this area;
2)
for some of the areas where no standard operational tools exist, the
Bureau established provisional examination tools (e.g., in the
context of Article 11 submissions related to fixed and mobile
services in the bands that are not shared with space services) and
some 42 000 notices have been examined under this provisional
arrangement. Nevertheless, all the relevant submissions (some 80 000
notices) will require additional treatment once the standard
processing tools become operational;
|
The Bureau's objective (to
eliminate the accumulated backlog and to carry out the complete
procedure within the statutory limits), either through a standard
tool, or through alternate solutions, was achieved in the following
areas: BC/BT notices in the VHF and UHF bands, and FXM notices in
the bands that are not shared with space services.
The Bureau could not
achieve the objective concerning the treatment of submissions
(through an operational or provisional tool) in the following areas:
the BC notices in the LF/MF bands (some 200 pending notices at the
end of the year 2001) and the FXM notices in the shared bands (some
30 000 pending notices at the end of the year 2001).
|
3)
for other areas no processing tools were implemented at all (e.g.,
in the context of Article 11 submissions related to LF/MF
broadcasting and to fixed and mobile services in the bands that are
shared with space services).
|
|
This activity involves the
application of regulatory procedures described in the Radio Regulations,
in various resolutions and recommendations (e.g., Recommendation 402),
other than the standard regulatory procedures specified in Articles 9, 11
and 12 of the Radio Regulations, and it comprises the following:
-
Assistance to administrations in the application of coordination,
plan modification and notification procedures stipulated in Articles 9, 11
and 12 of the Radio Regulations, in Appendices 25 and 26 of the Radio
Regulations, as well as in various regional agreements.
-
Treatment of the cases of harmful interference, as a special case
of assistance, which is defined in the Radio Regulations.
-
Organization of monitoring programmes and processing of monitoring
reports in the HF bands (maritime mobile, aeronautical mobile,
broadcasting and other services) in pursuance to Resolutions 207
(Rev.WRC-2000) and 350(WRC-2000), as well as to the requirements of
Resolution 800(WRC-2000).
-
Organization of special monitoring programmes in response to
Resolution 205 (Rev.Mob‑87), including the associated correspondence
with the concerned administrations with a view to eliminating the
unauthorized emissions in the band 406-406.1 MHz.
The Bureau will apply the relevant
steps of the procedures, as defined in the Radio Regulations and in
various Resolutions. This includes timely examination of the relevant
submissions, formulation of appropriate advice when required, prompt
provision of appropriate assistance when requested, and timely
dissemination of the relevant reports
In addition, the Bureau will
continue to maintain the relevant databases (e.g., monitoring observations
submitted by administrations) and will continue to make them available to
the registered users, including their on-line availability, through
Internet.
Expected accomplishment
|
Performance indicator
|
The Bureau expects the same
workload as in past years and it anticipates dealing with the
following number of requests in the biennium 2002-2003:
-
approximately 200 requests for various types of assistance in
pursuance to Article 13 of the RR;
-
approximately 120 reports of harmful interference;
-
approximately 50 000 monitoring reports in response to
the regular and special monitoring programmes in the HF bands;
-
approximately 100 reports in response to Resolution 205.
|
The Bureau's objective are
as follows:
-
to address all of the relevant requests for assistance in a
timely manner, with a particular emphasis to the requests from the
developing countries.
-
Owing to the nature of some services dealing with safety of
life, to process each reported case of harmful interference within
48 hours.
-
To process, in a timely manner, all monitoring reports and to
make them available on the Web within 15 days from the date of
receipt.
-
To ensure timely dissemination to the administrations
concerned of the reports concerning unauthorized emissions in the
band around 406 MHz (within two weeks from the date of receipt of
the relevant reports).
|
Realized accomplishment
|
Measurement indicator
|
In the year 2001,
assistance and clarifications concerning the application of the
regulatory procedures was given to several administrations, notably:
-
To one administration (Mali), extensive assistance was given
in re-planning the frequency band 87.5‑108 MHz, for FM/BC, so
as to respond to the new requirements.
-
To four administrations (BFA, BHR, MLI, UAE) by providing
detailed frequency search and test calculations for GE84.
-
To five administrations (BEN, BHR, EGY, KEN, SEN) by
providing detailed calculation results and test calculations for
GE89.
-
To one administration (ISR) by providing assistance in
coordination under ST61 Agreement.
-
To two administrations (F, RUS) in the frame of the Article
S9 procedures of S9.18 and S9.46.
-
To one administration (BFA) in the determination of suitable
frequencies in the frame of the Article S12 procedures of S12.12 and
S12.33.
|
The Bureau's objectives, as
indicated in the Operational Plan for the year 2001, were fully met:
-
all requests for assistance were treated in a timely manner
and the relevant follow up actions were conducted with no delay;
-
each of the reported cases of harmful interference has been
processed within 48 hours;
-
all monitoring reports were timely processed and made
available on the Web;
-
the reports concerning unauthorized emissions in the band
around 406 MHz were promptly sent to the administrations concerned.
|
Some 162 cases of harmful
interference were treated in 2001 (84 of them being new cases
reported in the year 2001).
Some 37 283
observation reports (regular monitoring) and 21 653
monitoring reports (special monitoring program in HF) were processed
in 2001.
Some 40 unauthorized
emissions were reported and appropriate follow up actions were
conducted in response to Resolution 205.
|
|
This activity comprises a
considerable number of tasks, such as: allocation of series of call signs,
blocks of selective call numbers and Maritime Identification Digits (MID);
preparation and publication of service documents; providing of various
types of assistance to administrations in the application of
administrative and operational procedures that constitute a significant
part of the Radio Regulations; etc.
This activity also comprises the
maintenance of the relevant databases, such as the electronic version of
the ship stations database, including their on-line availability, through
Internet.
The Bureau will apply the relevant
steps of the procedures, as defined in the Radio Regulations and in
various Resolutions. This includes timely examination of the relevant
submissions and prompt follow-up action, including allocation of
appropriate means of identification where justified, timely publication of
the relevant information in the Operational Bulletin, formulation of
appropriate advice when required, prompt provision of appropriate
assistance when requested, and timely dissemination of the relevant
reports.
In addition, the Bureau will
continue to maintain the relevant databases (e.g., electronic version of
the ship stations database) and will continue to make them available to
the registered users, including the on-line availability, through
Internet.
Expected accomplishment
|
Performance indicator
|
For the 2002-2003 biennium,
the same workload is expected as in past years, notably:
-
About 400 requests dealing with issues related to allocation
of series of call signs, blocks of selective call numbers and
Maritime Identification Digits (MID) may need to be handled in
accordance with Article 19, Resolution 13 (Rev.WRC-97), as well as
ITU-R and ITU-T Recommendations.
-
Some 60 requests are expected under Articles 47 and 48.
|
The Bureau's objective is
to treat each request in a timely manner (within 15 days from the
date of receipt).
The Bureau will continue to
monitor the status of the MMSI resource, as requested by Resolution
344 (WRC-97), and will provide an appropriate report to WRC-03.
|
-
Some 20 cases are expected under Resolution 331 (20 cases).
-
Some 20 cases are expected under Article 25.
The same pattern in
publication of service documents is expected as in previous years
(see Section 11).
|
|
Realized accomplishment
|
Measurement indicator
|
In 2001, the Bureau handled
17 requests
dealing with allocation of series of call signs, blocks of selective
call numbers and Maritime Identification Digits.
In this connection, one series of call signs has been
handled, one block of coast station identification numbers, one
block of predetermined group of ship stations and three MIDs. The
relevant information was published in the ITU Operational Bulletin,
when required.
A total of 204 cases for
assistance/clarifications were handled.
The publication of service
documents has followed the standard pattern (see Section 11).
The electronic version of
the ship-station database was updated on a weekly basis and has been
made available on a permanent basis through the Maritime Mobile
Access and Retrieval System (MARS).
|
The Bureau's objectives, as
indicated in the Operational Plan for the year 2001, were fully met:
-
all requests were treated in time
and administrations in almost all cases follow the course of actions
and other guidance suggested by BR ;
-
all relevant data was promptly made
available to all administrations, including the uninterrupted
on-line availability of the ship station database through MARS.
|
Human resources
|
Work/Months
|
In
% of the Bureau
|
G staff
|
345.12
|
15.12%
|
P and above staff
|
234.64
|
10.72%
|
Total
|
579.76
|
12.97%
|
Assistance and clarification
concerning regulatory and administrative provisions of the Radio
Regulations are requested, on a daily basis, by many operating agencies,
private companies and the general public. The Bureau will try to reply to
these requests to the extent that they do not significantly impede the
overall priorities of this operational plan.
Liaison will be maintained between
the BR and the BDT in areas of common interest between the two Sectors,
with particular emphasis on ITU-D Questions covering:
ongoing studies in the R-Sector of particular interest to
developing countries;
certain technologies of special interest (identified by ITU-D SG
2);
handbooks;
economic aspects of spectrum management;
liaison will also cover structure and working methods of ITU-D
study groups.
The Bureau will cooperate in the
study of Questions assigned to the ITU-D study groups and in the work
programme of the arising from WTDC-02. It will also collaborate to
consider and implement effective means to support the developing countries
in the generation of further reports on current and foreseen uses of the
radio spectrum (WTDC-98 Resolution 9 ), including the participation in the
related workshops organized by the BDT.
Furthermore, follow-up of WRC-2000
Resolutions 72 and 716 will be undertaken in close collaboration with the
ITU-D Sector.
Expected accomplishments and
performance indicator for 2002-2003
Expected accomplishment in
2002-2003
|
Performance indicator
|
Limit the risk of
duplicating studies between ITU-R and ITU-D.
Keeps ITU-R and BR up to
date on development issues which, in turn, helps planning of work
programmes.
|
Benefits and satisfaction
of developing countries resulting from involvement of ITU-R in
relevant studies.
|
Attend meetings of ITU-D
study groups, rapporteur groups, working groups and TDAG;
Ensure appropriate liaison
between ITU-D and relevant ITU-R groups;
Where requested, provide
advice and assistance to countries on issues such as propagation and
spectrum management (including at ICTP, Trieste).
|
|
Realized accomplishment in
2001
|
Measurement indicator
|
The BR participated in
several activities organized by the BDT, with the emphasis on the
activities dealing with spectrum management. The BR provided
appropriate assistance and lecturers for several BDT workshops on
spectrum management (Dakar April 2001, Rabat July 2001,
Praia October 2001, Nairobi October 2001).
|
All preparatory activities,
including preparation and processing of supporting material, have
been completed in time. This resulted in efficient participation,
which was appreciated by the participants.
|
Liaison will be maintained between
the BR and the TSB in areas of common interest between the two Sectors,
with particular emphasis on:
Ongoing studies in the R-Sector on: mobile telephony, digital
broadcasting technologies, fixed satellite and terrestrial services,
wireless access applications, etc. In
particular, an Intersector Coordination Group (ICG) is operational on
subjects related to satellite matters.
Further specific coordination of work is ensured between ITU-R Study Group
6 and ITU-T Study Groups 9, 12 and 16.
Common policy on IPR issues.
Expected accomplishments and
performance indicator for 2002-2003
Expected accomplishment
|
Performance indicator
|
Limit the risk of duplicating studies between ITU‑R and
ITU-T.
Ensure compatibility of ITU-R and ITU-T Recommendations on
public network requirements (i.e. SDH and ATM issues, performance
and availability objective).
Keep ITU-R and BR up to date on common issues in order to
help planning of work programmes.
|
Good inter-sectoral
cooperation scheme between the activities of the two Sectors.
|
Attend meetings of TSAG.
Where requested, ensure appropriate liaison between ITU-T and
relevant ITU-R groups.
|
|
Liaison and cooperation will be
continued between BR and:
UN Committee on the Peaceful Uses of Outer Space (UN-COPUOS);
IMO, ICAO, WMO, IMSO, Cospas-Sarsat, and CICR with regard to the
application of ITU treaty texts;
APT, ATU, CEPT, CITEL, etc. particularly with a view to ensuring
effective preparation for WRCs;
ABU, ASBU, EBU, ETSI, IEC, ISO, RCC, WBU, etc;
URSI activities, SFCG, RAST and COST Projects of relevance to ITU-R
studies.
As appropriate, agreements will be
entered into with relevant organizations e.g. ETSI.
An example of cooperation that is
planned is the establishment of a Web Board on the ITU site, in
cooperation with the Office of Outer Space Affairs and the UN Committee on the Peaceful Uses of Outer Space, to facilitate
communications for the action team on global navigation satellite systems.
Another
example concerns the joint publication with WMO of a handbook on the Use
of radio‑frequency spectrum for meteorology.
Expected accomplishments and
performance indicator for 2002-2003
Expected accomplishment in
2002-2003
|
Performance indicator
|
Promote dialogue among
bodies having common interests.
Help coordination, leading
to more effective preparation for events such as WRCs.
Keep ITU-R abreast of
relevant activities in other organizations to help planning of work
programmes.
|
Benefits and satisfaction
of international and regional organizations.
|
Limit the risk of
duplicating studies between ITU-R and other international
organizations.
Attend relevant meetings
providing reports on ITU activity.
Participate in associated
seminars giving lectures where requested.
Conclude agreements as
appropriate with other organizations.
|
|
Realized accomplishments and
measurement indicator for 2001
Realized accomplishment in
2001
|
Measurement indicator
|
The Bureau maintained
liaison and cooperation with many International and Regional
Organizations, particularly with a view to ensuring effective
preparation for WRC-2003 and for RRC/ST61 (IMO, CEPT, ASBU, EBU,
etc). Staff of the Bureau attended the
relevant meetings of IMO, EBU and Cospas-Sarsat.
Staff of Bureau
participated in several meetings concerning the coordination of the
HFBC schedules organized by the regional coordination groups (HFCC,
ASBU, ABU) and presented the relevant software, as well as the
associated procedures for broadcasting services.
|
The cooperation with the
international and regional organizations proved to be beneficial for
both ITU/BR and the concerned organizations.
|
The specific appropriations,
amounting to CHF 450 000 for 2002-2003, for the regional presence will be
mainly dedicated to:
-
Organization of regional seminars and regional information sessions
to assist countries in their preparation for WRC-03. Special assistance
will be given to African, Arab and CIS countries for the organization of
these meetings and seminars.
-
Organization, in cooperation with the BDT or new technology
seminars in the regions bringing in top experts participating in ITU-R
Study Groups.
-
Participation in BDT efforts to update and support spectrum
management courses delivered from the ITU Website.
In the Radiocommunication Bureau,
the Informatics, Administration and Publications Department is in charge
of the development of the technical and Administrative software for space
and terrestrial activities support and automation.
Human resources
|
Space
related software
|
Terrestrial
related software
|
G staff
|
48
|
0
|
P and above staff
|
439
|
192
|
Total
|
487
|
192
|
Software required for processing
space notices is developed and maintained by the Informatics,
Administration and Publications Department (IAP). Two divisions of the IAP
Department are involved in this activity the Space Administrative
Software (SAS) Division and the Space Technical Software (STS) Division.
In general, the software dealing with the processing of space notices
(database development, capture, validation, publication and update of the
Master Register and querying functions) is the responsibility of the SAS
Division and the software used for regulatory and technical analysis,
along with GIMS, SNTRACK, IDWM, is the responsibility of the STS Division.
There is substantial interaction in the activities of the two divisions
since the goal is to provide an integrated notice processing system to the
Space Service Department.
For the period 20002-2003 SAS and
STS have set two important objectives:
To provide the software to Administrations (via the SRS-on-CDROM
product and the BR Web site) in order to assist them in carrying out their
tasks related to the WRC‑2000 requirement of mandatory electronic
filing of space notices.
To provide software to the Space Services Department (SSD) of the
BR that will facilitate the processing of space notices and shorten the
time to treat them, thus gradually eliminating the backlog.
In 2002-2003, particular emphasis
will be put on the items listed below, many of which require extensive
input and assistance from the internal user. The indicated implementation
dates are based on the continuing availability of development resources
and assistance of users in the validation and testing of packages.
Expected accomplishment
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Performance indicator
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Complete the development of
a new validation software package to replace the existing validation
software; this new software will be developed using the latest
PC-based tools and will be table-driven and make use of reference
databases; it will be integrated with the data capture software and
will provide a user-friendly interface; a second version to be
available by the middle of 2002.
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Delivery of the software to
users by the dates indicated.
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Following the inclusion of
all additional data items introduced into Appendix S4 by WRC-2000
(relating to non-GSO networks and space plans), extend the SpaceCap,
SpaceQry, SpacePub and SNS-Online software packages to cover the
notification of these additional data items; to be finished by the
end of the 1st quarter of 2002.
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The SpacePub, SpaceQuery
and SNS-Online software packages will be expanded to cover all
notice forms (including space plans) relating to the electronic
publication of space data to be completed by the end of the 2nd
quarter of 2002.
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Produce Part B of the Space
Network List (SNL); (done in SPR).
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Full integration of the
Space Plans' System (Appendix 30B part) with SNS/SPS database.
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Modification of Space
Plans' System for automation of C/I, C/N and I/N analyses of space
networks belonging to non-planned services in accordance with
Articles 9 and 11.
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Significant improvements to
GIMS, i.e. the system that handles graphical data, are foreseen, the
most important of which are:
Application of the new WRC-2000 PFD limits (WRC-2000)
Include scanned diagrams in GIMSDB
Add support for viewing the diagrams
Add support for publishing with SpacePub
Improvement of the GXT file handling.
Add a GXT advanced editor
Review of the validation (new items + re-structuring of the
code so that the same validation can be applied to GXT files and
captured diagrams)
Implement a way for forcing the administrations to validate
the data before they are sent to BR
Publish the GIMS data on the Web
Integrate the composite beams in the GIMS database
Link GIMS with SNS to retrieve the data required for
interactive PFD calculation.
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Expected accomplishment
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Performance indicator
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A significant number of
improvements have already been identified in order to provide better
system performance and automate existing manual processes. These
modifications will be incorporated in the SNS throughout 2002-2003
in accordance with the user's priorities. Specific items are:
comparison of notices submitted under the Request for
Coordination procedure with those submitted under the Advance
Publication of Information procedure (API);
extend the SNS notice processing system to notices submitted
under the Resolution 49 (Due Diligence) procedure;
add the processing of notices submitted in the planned bands
to SNS;
develop and implement software to carry out an examination
against Article 5 of the Radio Regulations (Table of Frequency
Allocations);
further optimization of the Appendix 8 software in order to
reduce time taken for the analysis;
enhancement of the Appendix 7 software with the development
of a graphical user interface and direct access to the SNS database;
incorporate cost recovery data in SNS and SNTRACK and develop
software to establish the cost recovery categories for networks;
incorporate standard BR notes and remarks for improved
automated publication;
review IDWM databases (geographical borders, rain-climatic
zones and noise zones), capture Maritime zones,
and integrate these zones in ApIDWM (GUI of IDWM);
create a single DLL library containing all geometrical
routines used by all space programs;
complete development of a single library of routines to be
used to calculate all standard antenna patterns.
Following the decision of
WRC-2000 to make electronic filings mandatory and with the delivery
of software relating to the capture, validation and examination of
satellite filings to administrations, at least 35% of the resources
available for the development of the Space system will be used to
provide support for the production system, carry out maintenance
activities and provide user training and support (within BR and with
Administrations).
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See above
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Realized accomplishment
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Measurement indicator
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Version 1.5 of the existing
validation software was distributed; this package was improved
substantially, taking into account feedback received from users and
the experience gained during the Space Workshop held in June 2001.
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The SNS database structure
was modified to cover additional data items introduced into Appendix
S4 by WRC-2000 (relating to non-GSO and space plans). The resulting
Version 4 of the SNS database was distributed on the September 2001
edition of the SRS-on-CDROM.
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The SpaceCap software was
updated to allow the capture of filings related to the Space Plans.
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Many additional queries
were added to the SpaceQry and SNS-Online software packages on the
request of users.
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The SNS processing system
was extended to allow the processing of notices submitted under the
Advance Publication of Information (API) procedure
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Following a decision to
modify the examination and publication methods related to the
processing of Requests for Coordination received after 1.1.99 (the
CR/C approach), substantial effort was put in to modify the SNS
notice processing and examination software to cope with the new
requirements. This resulted in changes to the order of priorities of
tasks that were established earlier.
Many enhancements were made
to the Appendix 8, PFD and SpacePub software packages to allow the
examination and publication of cases treated under Resolves 5 of
Resolution 533 (Rev.WRC-2000).
Conversion to a relational
database of the GIMS database (graphical data) for further
integration with SNS database (alphanumerical data) was completed by
the end of 2001.
The PFD software was
modified to take into account the decisions of WRC-2000.
The MSPACE software was
modified to interface directly with the SNS database, and software
was developed for conversion of Plans into SNS (ApS30B).
A process was established
for the automatic capture of findings and coordination requirements
produced by the PFD and Appendix 8 software packages into the SNS
database.
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TerRaSys (Terrestrial
Radiocommunication System) is partially implemented. When fully
implemented, TerRaSys will handle all of the automated processing of all
of the terrestrial notices, ranging from data capture to validation to
examinations to publication. Without TerRaSys, it would be impossible to
process the large volume of terrestrial notices. Because of the Y2K
problem, work with the predecessor system (FMS the Frequency
Management System) stopped at the end of 1999. Certain types of
terrestrial notices arriving in 2000 and 2001 are not yet fully processed;
they await the full implementation of TerRaSys.
Expected accomplishment
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Performance indicator
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Once the results of
acceptance testing by the user regarding T11, T12, T13, T14 and T17
(up to and including publication in Part 1) are complete and
satisfactory, these portions of TerRaSys will be placed into
production. Acceptance
testing by the users will be required early in 2002.
This will permit to process the major portion of the
terrestrial backlog.
The examinations
(Technical, Regulatory, etc.) for notice types T11, T12, T13, T14
and T17 required for the publication in Parts 2 and 3, will be
implemented, tested, and placed into production.
It is estimated that this will require 12-15 work months by
the developers, plus the time required by the users for acceptance
testing.
Work will begin on the
implementation in TerRaSys of the remaining notice types, in this
order:
LF/MF Notices (T03, T04, TB6, TB7, TB8, and TB9)
Remaining FXM Notices (T15 and T16)
It is estimated that the
analysis, design, implementation, and testing of the LF/MF portion
will take approximately [50 months by the developers, followed by
acceptance testing by the users.
It is estimated that the
analysis, design, implementation, and testing of the remaining three
FXM notice types, once the requirements are completed by the users
will take 35-work months by the developers followed by acceptance
testing by the users.
The publication of the BR
IFIC, now on CD-ROM, will be expanded to provide an optional version
on DVD-ROM.
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Tools delivered on time
Respect of the end-users
specifications
Satisfaction of the
end-users
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As time is available,
various parts of TerRaSys will be modified to permit their
distribution outside of ITU.
An estimated 35 per cent of
the resources available for software activities related to TerRaSys
will be used to provide support for the production system, carry out
maintenance activities, and provide user training and support, both
within the Bureau and for administrations.
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Realized accomplishment
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Measurement indicator
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In 2001, most of the
development of the software Notice Types T11, T12, T13, and T14, up
to and including publication in Part 1 of the BR IFIC, was completed
and acceptance testing is expected to be completed early in 2002.
Because of other unforeseen
tasks, further work on these four Notice Types (related to
preparation for publication in Parts 2 and 3) has not yet begun.
The FM/TV portion of
TerRaSys, which began production in 1999, continues without
difficulty, although, from time to time, enhancements are
implemented.
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The objectives set for 2002-2003
are ambitious but are aimed at meeting the members' expectations vis-ΰ-vis
the Radiocommunication Bureau. To this extent, the Union will have to
equip itself with adequate tools, procedures and mechanisms so as to be
more adaptable and more efficient.
The resources allocated to the
Radiocommunication Sector for 2002-2003 will be barely sufficient to face
the ongoing increasing demand as well as to implement the ambitious work
plan foreseen for this period. For example, as no provisions were included
in the 2002-2003 budget for changes in the conditions of employment,
neither for any other cost increase, it appears obvious that there has to
be some automatic mechanisms to handle currency exchange rate and salary
increases since managers can't be expected to hire and fire staff based on
fluctuations in these.
So as to improve and enhance the
planning processes for the activities of the Radiocommunication Sector,
the level of resources should be known and guaranteed for the concerned
period. Such a condition is required to enable a good and optimized
control of the resources allocated to the Sector. Among several other
proposals and improvements that may and will arise, I would recommend that
the above-mentioned mechanisms be studied in depth by the Council.
The process of reform that the
Union has embarked upon must be vigorously pursued. The overall objective
has to be the satisfaction of the real needs for both existing and new
products and services of the Radiocommunication Sector.
ANNEX 1
ITU-R 2002-2003 approved Budget
ANNEX 2
Planned volumes and costs of the
documentation for 2002-2003
ANNEX 3
Glossary and explanations of the
relevant terms
Activity
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Action taken to transform resources (inputs) into outputs
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Expected accomplishment
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A desired outcome involving benefits to
end-users (Member States, Sector Members, Associates), expressed as
a quantitative or qualitative standard, value or rate.
Accomplishments are the direct consequence or effect of the
generation of outputs, and lead to the fulfilment of a certain
objective.
Expected accomplishments identify the
benefits or changes that are expected to accrue to the users or
beneficiaries of outputs. Expected accomplishments must be specific
and measurable, that is, they should be able to set a quantitative
or qualitative value to allow a meaningful comparison with realized
accomplishments. Expected accomplishments can also relate to changes
in the quality, quantity or timeliness of activities and outputs.
For example, a reduction of the backlog for the satellite network
filings, an improvement in the quality (or of the satisfaction of
the end-users) of advisory services, a reduction in the costs or
time required to provide assistance etc.
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Output
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Final product or service delivered by an activity
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Performance indicator
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A feature or characteristic used to measure whether and/or the extent
to which the expected accomplishment has been achieved. Performance
indicators correspond either directly or indirectly to the expected
accomplishment for which they are used to measure performance.
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Performance measurement
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The determination of realized accomplishments in comparison with
expected accomplishments, based on data collected for performance
indicators for a given period of time or at a certain reference
date.
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