– 82 – (3.1 – Conferences and meetings/General) • Contributions by Member States other than proposals shall be submitted to the chairperson of the conference or the Council, who may decide, following consultation with the Member State concerned and the Secretary-General, to consider them as information documents and to limit their publication to the original language or authorize the translation of a summary of the contribution. • Contributions by international organizations and observers shall be considered as information documents and their translation in the requisite languages5 and/or their reproduction shall be subject to the authorization of the chairperson of the conference or the Council, who may decide, following consultation with the Secretary-General and the organization or observer concerned, to authorize translation and/or publication of the contribution or a summary thereof. b) Development conferences, assemblies and study groups • The Directors of the three Bureaux, in coordination with their respective advisory group, should study and recommend a procedure to be applied for the translation and reproduction of documents on the basis of the Annex to Resolution 104 (Minneapolis, 1998), taking account of budgetary limitations6. In all cases, the processing of information documents shall not delay the processing of other documents. 2 Distribution of documents a) Plenipotentiary conferences, world radiocommunication conferences, world conferences on international telecommunications and the Council • All documents shall be posted on the web as soon as available; paper versions are to be dispatched as soon as printed; and a dedicated, constantly updated web page shall be established for the conference or the Council. • For pre-session and post-session documents, distribution by electronic means shall be encouraged, limiting the number of paper copies dispatched by mail for those that nevertheless wish to continue receiving paper copies to a maximum of five for Member States and one for Sector Members. • In addition to the paper copies distributed, one CD-ROM shall be issued to each participant on the first day of the meeting containing all input documents submitted by a given deadline, and one CD-ROM on the last day containing all working and output documents. • Additional final CD-ROM and paper copies, beyond the above limitations, shall be made available, upon request, and paid for like any other ITU publications. b) Development conferences, assemblies and study groups • The procedures outlined above shall be adapted to the specific requirements of each Sector by the Directors of the Bureaux, in consultation with their respective advisory group. ____________________ 6 Such a study should include trials at a selected conference, assembly or meeting.