To Experts of ITU-T SG16 Questions 2, 3, 5, 12, 21 and 22/16 Cc Mr Y Naito, Chairman of SG16 Mr S-H Jeong, Vice Chairman of SG16 Mr N Luo, Vice Chairman of SG16 Mr M. T. Neibert, Vice Chairman of SG16 Ms C Lamblin, Vice Chairman of SG16 Mr I Oueichek, Vice Chairman of SG16 Mr F Soumah, Vice Chairman of SG16 Mr S Campos-Neto, ITU TSB Mr P Luthi, Rapporteur for Q1/16 Mr P Jones, Rapporteur for Q2/16 and Q12/16 Mr C Groves, Rapporteur for Q3/16 Mr S Botzko, Rapporteur for Q5/16 Mr N Luo, Rapporteur for Q22/16 and acting Rapporteur for Q21/16 Ms MJ Sun, Associate Rapporteur for Q21/16 Mr S Horne, Meeting Host ------------------------------------------------------------------- Subject: Preliminary Notice of Joint Rapporteur Meeting in Brisbane, Australia Date: 24-28 September 2012 ------------------------------------------------------------------- Dear Experts of 2, 3, 5, 12, 21 and 22 /16, The subject meeting of ITU-T SG16 experts is proposed to be held at the Queensland University of Technology in Brisbane, Australia. Details of the proposed meeting are contained herein. Final approval of whether or not the meeting will take place will be given 4 weeks before the meeting. Details may be subject to change before this date. The decision on whether the meeting will be held will be based on the number of participants and contributions. Therefore, early registration of delegates and contributions is encouraged. Delegates should take this into consideration in their planning. 1. Date ^^^^^^^ 24 (Monday) - 28 (Friday) September 2012 Rapporteur Meeting will start at 9:00 on the first day and close around 18:00 on the last day. 2. Venue ^^^^^^^^ Queensland University of Technology Garden Point Campus 2 George St Brisbane, Queensland 4000 Australia Web: www.qut.edu.au Phone: +61 7 3138 2000 E-mail: askqut@qut.edu.au Meeting Host Contact Simon Horne Spranto Australia Pty. Ltd. Email: s.horne@spranto.com Phone: +61 412 984 323 The rooms are S-636 and S-637 in the School of Engineering Systems at the Gardens Point Campus of Queensland University of Technology http://www.qut.edu.au/about/campuses-and-precincts/gardens-point A PDF map is available here: http://cms.qut.edu.au/__data/assets/pdf_file/0014/33314/GP_2010_Accessibi litymap1.pdf 3. Topics (tentative) ^^^^^^^^^^^^^^^^^^^^^ 1) Review of the relevant group activities 2) Q2/16 H.323 real-time multimedia system The objectives for this meeting are: - Review of interim activities - Coordinate with other SDOs, Questions, or Study Groups - Review items proposed for the H.323-series Implementors' Guide - Progress work on: o H.323-Series Implementers Guide o H.460.24 Amendment 2 o H.460.SessionID o H.245 - Discussion of miscellaneous and new work items - Discuss plans for future meetings 3) Q3/16 Multimedia gateway control architectures and protocols The objectives for this meeting are: - Coordinate with other SDOs, Questions, or Study Groups - Progress work on: o H.248.66 (ex H.248.RTSP) o H.248.74 (ex H.248.MRCP) o H.248.80 (ex H.248.SDPMAPPER) o H.248.82 (ex H.248.ECN) o H.248.DPI o H.248.RTPTOPO o H.248.LOOPB o H.248.TLS o H.248.TLSPROF o H.248.RTCPPROF o H.Supp.Prio o H.248 Sub Series IG o H Series Supp. 2 - Consider new material. 4) Q5/16 Telepresence Systems The objectives for this meeting are: - Coordinate with other Questions; - Progress Topics related to o F.TPS-Reqs o F/H.TPS-Arch o H.TPS-AV - Consider new material. 5) Q12/16 Advanced multimedia system for NGN and other packet-based networks The objectives for this meeting are: - Coordinate with other SDOs, Questions, or Study Groups - Review of Interim Activities - Review input contributions to this meeting - Progress work on all aspects of the Advanced Multimedia System - Discussion of miscellaneous and new work items - Review work programme and make necessary adjustments 6) Q21/16 Multimedia architecture The objectives for this meeting are: - Progress work on visual surveillance - Progress work on home network - Discuss new topics 7) Q22/16 Multimedia applications and services The objectives for this meeting are: - Progress work on LIMS - Progress work on network-based location information conversion 4. Documents ^^^^^^^^^^^^ /// Registration of the document: by 23:59 UTC, 14 September 2012 /// /// Distribution of the document: by 23:59 UTC, 17 September 2012 /// /// Use the ftp site (or e-mail reflector) for distribution /// 1) Documents must be registered by 23:59 UTC, Friday 14 September 2012. The preferred means of registering documents is via the web form accessible via http://www.packetizer.com/standards/itu-sg16/register.html. If this form is inaccessible, you may submit your requests to Mr Paul Jones , document manager for this meeting. With either means of registration, document numbers will be assigned manually and shown in the list of registered documents. To see the list of registered documents, visit http://www.packetizer.com/standards/itu-sg16/ and select the list for this meeting. Once registered, a document number AVD-nnnn will be allocated. Early indication of your submission plan is welcome and encouraged. Note - Prefix "AVD" comes from Audio, Video and Data. 2) You are advised to use the document template available at the following place: http://ftp3.itu.int/av-arch/avc-site/2009-2012/1209_Bri/AVD- template_1209_Bri.docx 3) File format: Use of Word, PDF, ASCII or HTML is recommended. 4) All the contributors are requested to distribute their documents as early as possible, at least 7 calendar days in advance of the meeting (23:59 UTC, Monday 17 September 2012 or before) by posting them at either of the following: - Uploading via FTP Site: ftp3.itu.int/ Login: avguest Password: Avguest201007 (Note the uppercase 'A') Directory: av-arch/avc-site/Incoming - E-mail reflector E-mail address: itu-sg16@lists.packetizer.com To subscribe: itu-sg16-join@lists.packetizer.com Please avoid the use of reflector when your document is voluminous (i.e., more than 100 kbytes). 5) Input documents can be retrieved from 1209_Bri directory of the ftp site once Mr Paul Jones has an opportunity to put them into place. The documents will be available through the following URLs: http://ftp3.itu.int/av-arch/avc-site/2009-2012/1209_Bri/ ftp://ftp3.itu.int/avc-site/2009-2012/1202_Bri/ Login: avguest Password: Avguest201007 (Note the uppercase 'A') 6) The document distribution/presentation at the meeting will be all electronic. Participants must bring along a laptop to access documents via the wireless LAN. (Internet access will be available in the meeting rooms). Note: make sure you have the right power adapter for Australia, see http://wikipedia.org/wiki/Domestic_AC_power_plugs_and_sockets Australian standard AS/NZS 3112 (Australasian 10 A/240 V). 5. Logistic Information ^^^^^^^^^^^^^^^^^^^^^^^ The meeting will be hosted by Spranto Australia Pty Ltd at the Gardens Point Campus of Queensland University of Technology in Brisbane, Queensland, Australia. The closest airport is Brisbane Airport . Brisbane Airport is smaller and immigration and customs clearance may be quicker than in Sydney or Melbourne. There are direct flights from Singapore, Korea, Japan, China and the US. There are two flights a day from LA (Qantas and Virgin Australia) and one from Dallas/FortWorth (Qantas). There are a number of transport options to and from the Brisbane airport and the hotel/venue precinct. An overview of the options can be found at: http://bne.com.au/to-from-airport/transport-options A map of the airport, venue and hotels can be found at: http://g.co/maps/8s7qn The meeting venue is walking distance from the hotels. There should be no need to hire a car. However, if you need to hire a car there are a number of car hire places in the city: Hertz 55 Charlotte St. Budget 53 Albert St. Europcar 576 Queen St. The additional meeting information can be found at: http://ftp3.itu.int/av-arch/avc-site/2009-2012/1202_Bri/Bri_Info.docx 6. Registration and Visa Information ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ To register your meeting attendance, please send e-mail to Christian Groves , providing the family name, given name, company name, and e-mail address of person(s) attending. Early registration of your attendance is welcome and encouraged, but preferably before 14 September 2012 to facilitate the production of badges for all participants. Anyone wanting to enter Australia must carry a valid passport or similar certificate of identification and everyone, except holders of Australian and New Zealand passports, requires a visa to enter Australia. Australian Immigration requires that you supply information about your first night’s accommodation on your arrival form. Please have this information with you, not in your checked in luggage. This will minimise delays on arrival. For information on Australian Visas for event participants, see: http://www.immi.gov.au/visitors/event-organisers- participants/participants.htm People needing visa support letters should register as soon as possible. Participants who need an invitation letter for visas should contact Mr Christian Groves , providing the family name, first name, and other identifying information required by the Australian embassy in your country. 7. Hotel Room Reservation ^^^^^^^^^^^^^^^^^^^^^^^^^ Participants should contact the hotels directly regarding room availability and for making room bookings. No rooms have been reserved for this event. Suggested Hotels nearby are (in no particular order or price): Sebel Hotel http://www.mirvachotels.com/sebel-king-george-square-brisbane Holiday Inn Brisbane (Roma St Station) http://www.holidayinn.com/hotels/us/en/brisbane/bnerm/hoteldetail/hotel- room-rates Ibis Hotel http://www.ibishotel.com/gb/hotel-2062-ibis-brisbane/index.shtml Mercure Hotel http://mercurebrisbane.com.au/ Rendezvous Hotel http://www.choicehotels.com.au/en/clarion_collection-hotel- au809?cid=3116975&tab=0 Sofitel Brisbane (Central Station) http://www.sofitelbrisbane.com.au/ Quay West Suites Brisbane http://www.mirvachotels.com/quay-west-suites-brisbane Treasury Casino and Hotel http://www.treasurybrisbane.com.au/Accommodation/Pages/default.aspx Rydges South Bank Hotel http://www.rydges.com/hotel/RQSOUT/Rydges-South-Bank-Brisbane.htm We are looking forward to meeting with you in Brisbane. Sincerely yours, Christian GROVES(meeting organizer for this meeting) Simon Horne (meeting host) Paul JONES (document manager for this meeting) Seong-Ho JEONG Noah LUO Stephen BOTZKO Ming Jun SUN