1. How can I submit my Contributions electronically?You can submit Contributions electronically using either of the following methods:
A. Direct Document Posting
Register and upload a Contribution to:
B. By E-mailSend an e-mail directly to the Study Group secretariat with the Contribution
attached (formatted using the appropriate
template).
2. Guidelines / Helpful Hints when submitting documentsLatin language type fonts should be used, especially for authors using non-Latin versions of the word processor.
ITU currently uses the DOCX format introduced with Word for Windows 2007 as its standard format; ITU staff use Office 2013 or 2016 for document processing. Although the use of WinWord 2007 or later is recommended, documents submitted in other formats and versions of Microsoft Word can be accepted, subject to the authors taking certain precautions that will reduce security risks and file conversion problems.
When submitting a document in a format other than DOCX, submitters are requested to also provide a PDF file. This is particularly important if the submitted document contains "fields, graphics, revision marks, etc". Though this is not obligatory, it would be very helpful in producing an accurate conversion of the file.
When submitting a document that contains figures, it is highly recommended that the figures be created using a graphic software (e.g. Visio or CorelDraw) and inserted into the document rather than creating the figure using the default Picture Editor in Word. Drawings made using Picture Editor do not convert properly in different versions Word for Windows and, in some cases, the figures do not appear at all. In cases where the author has used the Picture Editor, the author must ensure that all the elements or "objects" in the figure are grouped (defined as one figure) to avoid objects being re-aligned when the margins or paper size are modified.
3. How do I know if my document has been received by TSB?When using DDP, email messages are sent by the system. If submitted by e-mail, the TSB will (upon request) e-mail a confirmation to the sender (not necessarily the author) of the document. If multiple documents have been submitted to the TSB by one sender, only the sender will receive the confirmation (consequently, in cases where company contributions have been sent through the central focal person in the country or administration, please refer to your company's focal person to check if the file has been received by the TSB).
4. Where can I find the Study Group document templates?Templates for documents submitted using DDP are available from the respective submission page (see above). Other document templates can be found
here.
